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California State University-Sacramento · 2 weeks ago

Payroll Technician I/II (Multiple Positions)

Sacramento, CA

Full-time

Onsite

Entry, Mid Level

$3,738/mo - $5,446/mo

1+ years exp

California State University-Sacramento is seeking Payroll Technicians I/II to join their Payroll Services team. The role involves performing standardized duties related to appointing and paying student employees, processing confidential payroll transactions, and ensuring accurate and timely pay across various units on campus.

EducationHigher EducationUniversities

No H1B

Responsibilities

Under direct supervision, perform standardized duties necessary to appoint and pay Student Employees in the PeopleSoft and PIMS database

Provide high level of customer service to student employees, staff, faculty and management with walk-in customers at the front desk reception in Payroll

Provide information on payroll and personnel, and provide guidance and assistance on processing routine matters such as answering questions and communicating established policies and procedures to customers

Run daily pay warrant register reports to share with campus Disbursement Team via a secured folder

Create new hire packets, answer phone and look up employees in system to determine appropriate Payroll Technician and transfer voicemails

Distribute in-coming mail

Assist with employee verifications

Process Absence Management timesheet data entry if necessary

Filing of Payroll documents such as paper timesheets, Student Employment Payroll Transaction forms, and other such documents

Fill out and return employee verification forms

Assist with New Hire Orientations

High volume of filing of Payroll documents and record retention process

Process a high volume of payroll invoices for the College of Continuing Education for their immediate pay faculty instructors

Maintain and monitor employee leave records; run queries; review, audit, reconcile and correct data; compute net pay; process time reporting records, leave accruals, entitlements, judgments, levies, garnishments, and wage withholding orders; enter payroll and personnel transactions; prepare documents; verify and audit information in preparation for release of payment; respond to payroll requests; and may prepare basic reports and worksheets

Under general supervision of the Director of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions

Ensures timely and accurate pay for assigned units across campus

Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants

Employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations

The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU’s and policies

Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders

Calculates leave accruals and updates the campus ERP/HRIS PeopleSoft system

Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CHRS for all transactions

The Payroll Technician works closely with the State Controller’s Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead

Qualification

Payroll proceduresPeopleSoftPIMSMicrosoft OfficeData management systemsCustomer serviceMathematical calculationsTime managementCommunication skillsOrganizational skills

Required

Knowledge of general payroll procedures

Ability to interpret policies and procedures and apply sound decisions under direct supervision

Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, ERP/HRIS and data management systems

Communicate clearly and effectively, orally and in writing using good business English and appropriate terminology

Ability to work in a fast-paced environment and have good customer services skills

Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community