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NEOGOV · 5 months ago

Procurement and Contracts Support Specialist II, III, IV - Procurement & Distribution Branch

Waipahu, HI 96797

Full-time

Onsite

New Grad, Entry, Mid, Senior Level

0+ years exp

NEOGOV is a company within the Hawaii State Department of Education, seeking Procurement and Contracts Support Specialists at various levels. The role involves developing bidding procedures, preparing specifications, and ensuring compliance with procurement laws and regulations while managing complex contracts and purchases.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Develops bidding procedures and contract methods for complex/technical common use commodities not previously managed by the program

Studies the impact of the program on outside activities or the effect of changes of outside activities on the program (e.g. changes in commodity prices, business practices, shipping strikes, etc.)

Prepares specification, terms and conditions to meet the minimum requirements of the user while assuring maximum competition

Determines whether bids meet specification and legal requirements; reviews for sufficiency the justification and statutory compliance for sole source, emergency, exempt or restrictive purchases and recommends such action when appropriate

Determines the type of specifications most appropriate for each purchasing requirement. Problem-solves a wide range of complaints which could not be resolved at lower levels regarding procedures, policies, product quality, contract performance, late payments, unfair or biased actions, etc

Evaluate the impact of program activities on relevant statutes, rules and regulations and recommends solutions to problem areas

Develops instructional sheets for bidders and purchasing policy guidelines and manuals for internal and external use

Participates in analyzing and developing legislative proposals for the amendment of laws to meet changes in business practices and other conditions

Conducts studies, analyzes and develops specifications for complex purchases including individual requests or for common-use commodities

In addition, performs work described at the lower level in relation to highly technical and complex work assignments

Qualification

Procurement methodsContract administrationAnalytical skillsBid specification developmentCompliance knowledgeLegislative analysisProblem-solvingCommunication skills

Required

Graduation from an accredited four-year college or university with a Bachelor's degree

1/2 years of General Experience for Procurement and Contracts Support Specialist II

1-1/2 years of General Experience for Procurement and Contracts Support Specialist III

2-1/2 years of General Experience for Procurement and Contracts Support Specialist IV

Professional experience in an area related to procurement and/or contracts administration requiring the knowledge and application of formal procurement and/or contracting methods

Ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives, and prepare clear and concise written reports and recommendations for action

Some positions require a current, valid driver's license

Benefits

Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.

Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.

Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.

Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.

Group Life Insurance: The State provides a free life insurance policy for employees and retirees.

Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.

Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.

Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.

Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.

Social Security: As an employer, the State also contributes to an employee's social security account.

Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.

Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.