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NEOGOV · 5 months ago

Grant Administrator

Costa Mesa, CA

Full-time

Onsite

Mid, Senior Level

$92K/yr - $123K/yr

4+ years exp

The City of Costa Mesa is seeking an enthusiastic and skilled Grant Administrator to join their Economic and Development Services Department. This role involves managing HUD Consolidated Plan processes, overseeing funding for subrecipients, and ensuring compliance with federal guidelines related to grant administration.

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Responsibilities

Assists Director or designee to identify resource needs and to evaluate the effectiveness of housing programs and recommend improvements which are consistent with the City’s Community Development Objectives and goals as it pertains to affordable housing and community development grants and related funding opportunities

Prepares HUD Consolidated Plan, annual action plan and CAPERs. Responsible for successful administration of the IDIS data reporting system

Monitors all CDBG, HOME and former Redevelopment Agency housing projects to ensure adherence to federal guidelines and/or affordability covenants

Coordinates grant administration with various divisions and departments of the City, and other governmental agencies including administration of State and County Housing and/or Homelessness related grants and programs, as applicable

Collects, organizes, and catalogues information regarding grant availability, grant requirements, funding cycles of grantors, program and activity accomplishments, and may work with other departments and external stakeholders to apply for eligible grant opportunities

Coordinates the submission of grant applications, tracking of application, and receipt of grants

Prepares grant monitoring reports for submission to grantee and/or other regulatory agencies; prepares environmental compliance documents, in accordance with the National Environmental Policy Act (NEPA), and work with City Attorney and other City departments to prepare grant agreements

Collaborates with staff, agency partners, and advisory committees to evaluate and prioritize City administered community development funding sources; monitors sub-recipient’s performance and compliance with terms and conditions of grant awards

Prepares staff reports and presents to advisory bodies and review authorities including, but not limited to, housing-related ad hoc committees, Planning Commission, and City Council

Participates in the annual budget preparation process; budgetary monitoring and control; prepare payments for financial processing and reimbursement reports to funder agencies

Assists the Department to periodically update policies and planning documents for the City’s housing grant programs, such as the Consolidated Plan, General Plan Housing Element, and local continuum of care planning efforts

Evaluates effects of current and pending legislation on department programs and operations; develop response and legislative proposals; act as liaison with State and federal officials; may assist with the design and preparation of informational materials and literature

Acts as a liaison with external auditors on the conduct of the “Single Audit” and preparation of the “Single Audit” report

Oversees monitoring, reporting, and compliance with Owner Participation Agreements and related documents for private development projects as well as financial assistance programs previously funded through the City’s former Redevelopment Agency. Tasks may include but are not limited to monitoring letters of credit, making necessary drawdowns, tracing expenditures, and ensuring Agency and developer/owner compliance with schedules and terms

Assists the Director or designee in the implementation, management, and expenditure of in-lieu fees collected under a City-administered inclusionary housing program. These efforts may include coordination with affordable housing partners, preparation of requests for proposals, and oversight of City agreements, consultants, and actions related to public-private partnerships resulting in the development of affordable housing projects

Provides formal or functional supervision to subordinate staff members as assigned

Perform other related work as required

Qualification

Grant administrationHUD Consolidated PlanCDBG fundingHOME fundingPublic administrationMunicipal experienceSupervisory experienceAnalytical skillsCommunication skillsCollaboration

Required

Graduation from an accredited four-year college or university with major coursework in business or public administration, or a closely related field

Responsible professional experience equivalent to four years of relevant full-time experience in a public agency

Class C California Driver's License

Municipal experience and supervisory experience is highly desirable

Preferred

An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered