NEOGOV · 3 months ago
Executive Assistant, President's Office
Kankakee, IL
Full-time
Onsite
Senior Level
$28.53/hr - $37.10/hr
5+ years expNEOGOV is a respected business partner in the community, and they are seeking an Executive Assistant to support the President of Kankakee Community College and the Board of Trustees. The role involves providing administrative support, managing communications, organizing meetings, and maintaining records for the President's office.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Serves as Executive Assistant to the President of the College and Board of Trustees with little supervision and exercises discretion and independent judgment in interpreting college policies, procedures, and practices
Performs essential customer service duties; represents the President’s office when answering telephones and greeting visitors; organizes and attends meetings and coordinates room reservations and catering; disseminates department or institution information
Prepares correspondence independently from a wide range of subjects for the President’s, or own signature; initiates large mailings. Serves as Notary Public
Establishes and maintains effective and comprehensive record systems and web pages relevant to the office of the President and the Board of Trustees
Takes and transcribes dictation, and minutes of meetings, including, but not limited to, Board of Trustees, President’s Cabinet, committees, and testimony at hearings
Assists with developing a budget and gathers information for supervisor decision making; orders supplies and capital items as needed
Acts as college’s local election official; advises potential Board of Trustee candidates; initiates and files time-sensitive election documents; maintains communication with county officials regarding candidate paperwork and election results
Acts as liaison between the Kankakee County Clerk’s Office and the Board of Trustees and college employees to ensure timely filing of annual Statements of Economic Interest
Acts as the recorder for the Board of Trustees; organizes and attends Board of Trustees’ meetings; assembles and provides meeting materials to President, Trustees, and other administrators; records open and closed sessions of Board of Trustees’ meetings
Maintains the Board of Trustees’ policy manual and ensures adherence to open meetings act
Plans, organizes, and attends events pertaining to the President, Board of Trustees, and KCC Foundation. Maintains Trustees’ caps and gowns and assists them at commencement
Assists Trustees with travel arrangements and registration for meetings, conferences and events
Compiles and arranges final layout of monthly board material for assembly and disseminates to Trustees and staff
Upon completion of FOIA training, will serve as back-up to the FOIA officer, when the FOIA officer is absent
Qualification
Required
Associate's Degree/Vocational school certificate in a professional, specialized, trades or general field required; Bachelor's degree with knowledge of specialized principles or techniques normally obtained through a four-year college/university academic program or an equivalent in-depth specialized training directly related to the type of work being performed is preferred
A minimum of five years of related work experience required
Computer experience using Microsoft Office or comparable applications required. Able to use the telephone, voicemail, and email; able to manage files and perform basic functions with the current operating system; able to create, format, edit documents and spreadsheets; able to merge documents; able to create and use labels with envelopes; able to create, format; able to create data bases; able to download data bases into applications to create reports; able to create queries and extricate information for reporting
Excellent oral and written communication skills required
Demonstrated proficiency in English required
Excellent customer service skills, interpersonal skills, and conflict resolution skills required
Preferred
Bachelor's degree with knowledge of specialized principles or techniques normally obtained through a four-year college/university academic program or an equivalent in-depth specialized training directly related to the type of work being performed is preferred
Ability to communicate in other languages desirable
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase