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NEOGOV · 3 months ago

Academic Planning and Scheduling Specialist (Project)

Bellevue, WA

Full-time

Onsite

Entry, Mid Level

$60K/yr - $80K/yr

2+ years exp

NEOGOV is seeking an Academic Planning and Scheduling Specialist to provide essential administrative support for curriculum advisory committees and student success initiatives at Bellevue College. The role involves maintaining class schedules, supporting curriculum development, and ensuring operational continuity during peak periods.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Provide administrative and logistical support to the Curriculum Advisory Committee, including scheduling meetings, preparing agendas, and taking meeting minutes

Compile and distribute summaries of approved curriculum proposals to the Vice Provost and Provost (Senior Academic Officer)

Assist faculty in navigating the curriculum development and approval process by providing forms, deadlines, guidance documents, and routing materials appropriately

Coordinate with faculty and deans on documentation needs for new program and degree proposals

Support and schedule curriculum-related training sessions; maintain attendance records and training materials

Assist in tracking program review cycles and collecting required materials to support quality assurance of instructional programs

Maintain and update content in the college catalog in collaboration with academic departments and administrative staff

Participate in relevant campus committees as a support staff representative, ensuring accurate recording and follow-up on assigned tasks

Monitor the status of curriculum proposals through their lifecycle and ensure accurate entry into tracking systems and college databases

Liaise with IT and administrative staff to ensure curriculum-related data is available and consistent across campus systems and websites

Support the documentation and tracking of student learning outcomes and assessment plans in collaboration with academic departments

Assist in preparing reports on curriculum changes, approvals, and catalog updates for internal and external use

Update and maintain procedure documents related to academic integrity processes such as grading, in coordination with appropriate departments

Help ensure curriculum and catalog practices align with college and state-level policies by referencing current guidelines and communicating updates to relevant stakeholders

Build and maintain quarterly class schedules in the student information system, ensuring accuracy and adherence to scheduling deadlines

Troubleshoot and resolve class build errors, collaborating with departments or administrative staff as needed

Create and apply Enrollment Requirement Groups (ERGs) to appropriate classes

Add accurate footnotes, Inclusive Access fees, and other required attributes based on coordination with the Bookstore and instructional departments

Update class section information to reflect changes in instructors, modality, meeting patterns, and course cancellations

Generate and distribute accurate enrollment reports each quarter to support instructional planning and decision-making

Ensure correct assignment types and EMPL RECD entries are applied to each section; notify Director of Operations when a new record is required

Update the Instructor/Advisor table in the system to reflect current teaching assignments

Coordinate with the Budget Office to create and verify combo codes when required for payroll or faculty assignment tracking

Coordinate the Academic Credit for Prior Learning (ACPL) assessment process by serving as a liaison between Enrollment Services, the Evaluations Office, and academic divisions to support students pursuing ACPL opportunities

Maintain documentation and track ACPL requests and outcomes; ensure proper routing and communication with departments and evaluators

Participate in the statewide ACPL workgroup to represent Bellevue College, share updates, and bring back relevant information to internal stakeholders

Serve on internal workgroups and committees as assigned by the Vice Provost or Provost, providing administrative support, note-taking, and task follow-up

Represent the Academic Affairs division at community events, state forums, or other external meetings as assigned, assisting with coordination and communication across institutions

Provide general operational or project-based support to the OASIS team as needed

Participate in special initiatives or temporary assignments aligned with priorities set by the Office of the Provost and Academic Affairs

Perform other duties as assigned

Qualification

Curriculum DevelopmentClass SchedulingDatabase ManagementMicrosoft OfficeCollaboration SkillsMulticultural AwarenessTask ManagementEffective CommunicationProblem-Solving Skills

Required

Bachelor's degree, or any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis

Minimum two (2) years experience including planning, policy analysis, coordination and consultation

Knowledge or experience working in database

Effective written, verbal, listening, communication, and problem-solving skills

Effective ability to manage and prioritize tasks while meeting competing deadlines

Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment, including skills in fostering a climate of equity and belonging through multicultural awareness and competence

Demonstrated experience collaborating with multiple stakeholders

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, and SharePoint)