Baldwin Health · 1 month ago
Admin Assistant I
Foley, AL
Part-time
Onsite
New Grad, Entry Level
0+ years expBaldwin Health is seeking an Administrative Assistant I to provide clerical and administrative support to Division Directors and other leaders within the facility. The role involves preparing correspondence, scheduling meetings, maintaining records, and ensuring the smooth operation of the office.
Hospital & Health Care
Responsibilities
Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality
Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports
Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors
Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports
Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism
Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items
Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned
Assists in drafting and distributing nursing department and safety manual policies and procedures as directed
Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance
Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures
Performs other duties as assigned
Maintains regular and reliable attendance
Complies with all policies and standards
Qualification
Required
0-2 years of clerical or administrative experience required
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment
Strong organizational and time management skills with attention to detail
Excellent verbal and written communication skills, including grammar and proofreading
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders
Ability to handle sensitive and confidential information with discretion
Preferred
Associate Degree or coursework in Business Administration or a related field preferred
Company
Baldwin Health
Baldwin Health is your community healthcare provider, a 142-bed facility offering inpatient, outpatient, emergency, diagnostic and surgical care.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Margaret Roley
Chief Executive Officer
Company data provided by crunchbase