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Penn-Mar Human Services · 2 months ago

HRIS Administrative Coordinator

New Freedom, PA

Full-time

Onsite

Mid Level

3+ years exp

Penn-Mar Human Services is seeking an HRIS Administrative Coordinator who will provide essential administrative support to the Systems and Operations team within the HR department. The role involves maintaining HR document management systems, supporting HRIS updates, and assisting with team member benefits administration.

Health CareNon ProfitSocial Impact

Responsibilities

Maintain HR document management systems, including digital personnel files (current and archived) and related documentation in platforms such as Doc Star and SharePoint

Ensure the integrity, confidentiality, and proper handling of all human resources records

Conduct regular audits of HR files to confirm required documentation is complete and properly filed; incorporate self-checks and audit steps to support ongoing compliance and archival accuracy

Manage incoming employment verifications and reference requests with professionalism and timeliness

Support HRIS updates as needed, including team member photos, driver's license records, physical exam dates, and other employee data

Support open enrollment activities and maintain updates to benefit booklets and related materials

Assist in processing sign-on and referral bonuses in alignment with policy and timeliness

Administer the PTO buy-back program, ensuring accurate tracking and timely execution

Reconcile benefit invoices from vendors, identifying discrepancies and ensuring resolution

Serve as back-up for new hire benefit orientation, including online enrollment processing and communication

Act as the primary contact for Tuition Assistance and Care Fund requests, including tracking and reporting via spreadsheets

Support team member recognition by managing Kudos platform engagement, reinforcing a culture of appreciation and connection

Identify and escalate urgent or sensitive benefit-related issues to senior HR staff or management as appropriate

Provide clerical and administrative assistance across HR processes as needed

Respond to team member inquiries with professionalism and care; escalate complex questions to senior HR staff when appropriate

Assist in planning and executing HR related events, including benefits enrollment, health fairs, and employee recognition initiatives

Deliver exceptional customer service to external and internal customers

Communicate respectfully and professionally with team members, vendors, and other professionals

Demonstrate flexibility and adaptability in performing other duties as assigned

Qualification

HRIS experienceMicrosoft Office SuiteCustomer service skillsWritten communicationInterpersonal skillsAttention to detailOrganizational skillsProblem solvingCollaboration skills