NEOGOV · 4 months ago
Executive Assistant Superintendent & Board
Renton, WA
Full-time
Onsite
Mid, Senior Level
$74K/yr - $97K/yr
3+ years expPuget Sound Educational Service District is seeking an Executive Assistant to the Superintendent and Board, responsible for providing complex administrative support to the Superintendent and managing various operational tasks. The role includes coordinating activities, maintaining records, and ensuring compliance with organizational requirements while embodying the principles of an Antiracist Multicultural Organization.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements
Coordinates a variety of activities on behalf of the Superintendent and Board for the purpose of ensuring availability of facilities, equipment and/or accommodations and delivering services in compliance with established guidelines
Coordinates with external partner organizations and agencies for the purpose of scheduling and supporting meetings and events
Embodies the principles and practices that form our culture and commitment to becoming an Antiracist Multicultural Organization for the purpose of meeting the Agency’s End: Success for Each Child and Eliminating the Opportunity Gap by Leading with Racial Equity
Evaluates situations involving staff, students, the public, etc., for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
Maintains a variety of manual and electronic documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance with district, local, state and federal regulations
Monitors assigned district activities and/or program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements
Orders department supplies and equipment for the purpose of ensuring availability of items as needed
Prepares a wide variety of written materials for the purpose of documenting activities, providing written reference and/or conveying information
Processes invoices for payment and performs record keeping for the purpose of supporting the Superintendent and Board office functions
Provides administrative support for monthly board meetings, periodic board work sessions, and retreats, including compiling agendas, for the purpose of ensuring effective governance and compliance with organizational requirements
Provides administrative support to other ESD programs and departments for the purpose of supporting critical events and meetings
Researches a wide variety of topics for the purpose of providing information and/or recommendations for action
Responds to a wide variety of calls, concerns and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel
Serves as a liaison to committees and/or organizations for the purpose of conveying and/or gathering information required for ESD operations
Supports the Superintendent for the purpose of providing assistance with their administrative functions
Assist other personnel as may be required for the purpose of ensuring an efficient and effective work environment
Qualification
Required
Associate's degree in a job-related field with executive-level administrative experience, or High School Diploma/GED with progressively responsible related experience
Demonstrated ability to apply an equity lens in decision-making and daily work practices
Professional experience managing multiple projects in a fast-paced environment, including meeting and event coordination, budget tracking, and staff oversight
Strong writing, editing, proofreading, and communication skills with attention to detail and accuracy
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, virtual collaboration platforms (e.g., Teams, Zoom), and website/content management tools
Experience inputting, managing, and analyzing data in spreadsheets and/or databases
Familiarity with customer relationship management (CRM) or database systems, website/content management, and contract administration
Ability to build and maintain effective working relationships with internal staff, external partners, and community partners
Preferred
Experience using BoardDocs or similar board governance platforms (e.g., OnBoard, Convene, BoardPro, BoardEffect) to manage agendas, board books, documents, and meeting workflows
Professional experience supporting elected officials, governing boards, or similar leadership bodies, including preparing agendas, minutes, and confidential materials
Demonstrated ability to navigate sensitive issues with diplomacy and discretion while maintaining professional relationships with board members, elected officials, and community partners
Experience planning and supporting executive-level or high-stakes events, including hybrid (in-person/virtual) formats, with strong skills in proofreading, editing, and multi-project management
Benefits
Medical, dental, and vision through the School Employees Benefits Board (SEBB) Program
24 annual leave days per year
12 sick days
12 paid holidays
Participation in Washington State Department of Retirement System
Tax Sheltered Annuity Plan
Subsidized ORCA card, free parking, and electric car charging stations (Renton office)
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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