NEOGOV · 3 months ago
Office Coordinator, Arts & Sciences
Zanesville Campus, OH
Full-time
Onsite
Mid Level
3+ years expNEOGOV is seeking an Office Coordinator for Zane State College's Arts & Sciences Division. The role involves providing administrative support to the Dean and faculty, managing projects, calendars, and communications, while also assisting the Chief Academic Officer and other senior staff as needed.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provide administrative and technical support to the Dean and faculty of the Arts & Sciences Division
Assists with a variety of tasks: set up and coordinate meetings; distributes meeting minutes and retains records; assists with travel arrangements; data collection and reporting for program assessments and review, special projects, and course and faculty schedules
Formats, produces, proofreads, and distributes reports, memos, correspondences, meeting minutes, tests, handouts, fliers, and other materials for the Dean and faculty of the Arts & Sciences Division
Assists in maintaining and organizing office and classroom supplies and monitors and restocks supply inventory to avoid shortages
Assist with adjunct faculty onboarding and tracking adjunct evaluations
Word process documents quickly and accurately
Assist with project-based work; assist with the preparation of program self-studies; prepare faculty and program block schedules; maintain advisory committee lists for division programs
Prepare syllabi, follow up with full-time and adjunct faculty in order to maintain electronic files, work with administrative group on processes and records retention
Using Adobe Acrobat, convert academic policies and other documents from PDF to Word for review and revision
Serve as liaison for office area
Encourage and model a professional business atmosphere for visitors via in-person, e-mail, and telephone interaction
Retrieve, organize and disseminate information to faculty, staff and students using in-person, e-mail, and telephone interaction; take messages
Arrange for necessary training (for example, telephone use, Blackboard, Outlook, and Teams for refresher and new employees)
Orient new full-time and all adjunct faculty to the workspace; assist them with various tasks as needed
Maintain file of necessary forms; transition to using online forms
Report building needs/problems to Facilities Management personnel
Place and follow up on orders, maintain records of requisitions on spreadsheet. Work with Business Office staff to assure purchasing rules are followed
Assist with the maintenance of program budgets
Research, price and purchase office supplies and furniture for Arts & Sciences faculty and staff and other members of the division regardless of campus or buildings
Use, troubleshoot, educate and assist others on the use of equipment as necessary (fax, copier, scanner, printer, Scantron)
Assist in scheduling room arrangements for faculty and administrators
Assist in preparing materials for meetings
Supervise and train student employees and work-study students hired in the division
Perform other duties as assigned
Qualification
Required
Minimum of an associate degree in an applied business field, with an emphasis on PC applications and office management procedures
Proficiency with word processing, database, spreadsheet, presentation, and desktop publishing software required
Strong interpersonal skills, initiative, and a high level of organizational skills are required
Three years' experience in an office/business environment required
Must be highly dependable and confidential
Must be able to tolerate multiple interruptions, managing multiple tasks and activities
Preferred
Experience with enterprise resource planning software preferred
Excellent people skills and good humor
Benefits
Medical
Dental
Vision
Life insurance
Long-term disability
Retirement
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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