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NEOGOV · 5 months ago

Benefits Coordinator (Safety and Workers Comp)

City of Bellingham, WA

Full-time

Onsite

Mid Level

$7,291/mo - $8,863/mo

3+ years exp

The City of Bellingham is hiring a Benefits Coordinator for Workers’ Compensation and Safety. In this role, you’ll manage complex injury claims, support return-to-work efforts, and ensure compliance with state and federal regulations while promoting safety across the City.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Implements the City’s industrial insurance program in accordance with relevant statutes related to industrial insurance. Serves as main point of contact with the City’s third-party claim administrator and coordinates administration of claims

Responsible for the day-to-day operation of the workers’ compensation program including: claim filing; records retention; reviewing and authorizing payment vouchers; implementing and assisting in preparing the Workers’ Compensation budget. Works closely with payroll staff and Leave Specialist in ensuring appropriate coordination of workers compensation benefits and leave use

Coordinates the implementation of early return-to-work opportunities including job accommodation and alternative job placement, working with Human Resources Account Managers and department managers as needed

Ensures OSHA compliance including Form 300 and works with third party vendor to ensure accurate and timely posting of annual OSHA 300A. Extracts statistical data from the HRIS as needed for annual reporting

Presents cases at Labor and Industries claim conferences, formal hearings, board appeals and mediations, with the assistance of counsel when necessary

Works with City leadership and the Central Safety Committee to develop and implement a comprehensive safety program for the City that focuses on improving employee safety and health by reducing accidents, injuries, and occupational diseases

Coordinates the Central Safety Committee. Schedules and facilitates Central Safety Committee meetings; ensures meetings are attended by department representatives, documented and appropriate follow up actions occur

Provides support to departments or facilities in coordinating monthly safety committee meetings in accordance with Labor & Industry standards. Ensures that L & I requirements for committee meetings/ safety meetings are met and documented appropriately. Responsible for researching, communicating, and supporting compliance with applicable WISHA/OSHA laws, regulations, and best practices

Serves as the primary contact for Labor and Industries. Notifies L&I of hospitalizations or deaths. Responds to L&I audits. Coordinates with L&I on consultation services as needed

Stays up to date on WISHA, OSHA, and L&I regulations. Advises HR and City management staff and provides recommendations for implementing changes to ensure compliance with federal and state occupational safety and health regulations

Reviews all City accident reports, incident reports, and near misses. Works with supervisors and Departmental Safety personnel to identify changes to prevent reoccurrence. Analyzes data for trends and develops strategies to minimize accidents and injuries

Supports departments by evaluating safe work practices and providing recommendations and reports to Department Heads or designee

As requested by departments, conducts Job Hazard Analysis following the Department of Labor and Industries (L&I) standards

Ensures all City Departments understand and implement general safety regulations and rules (e.g. emergency evacuation protocols, active shooter response, etc). Works with City leadership to updates procedures and coordinate training as necessary

Administers the City-wide drug testing protocols and processes and ensures compliance with DOT regulations

Receives and distributes monthly selections for DOT Random Drug Testing and maintains as appropriate for records retention. Ensures results are received in a timely manner and distributes results as needed

Assists with Wellness programming

Cross Trains and acts as back up to Leave and Accommodation Coordinator

Develops policies, procedures and guidelines; recommends changes to HR leadership. Participates in the implementation or communication of approved policies and procedures

Provides training and instruction as assigned

Performs other related work of a similar nature and level

Qualification

Workers' Compensation AdministrationSafety Program DevelopmentOSHA ComplianceIndustrial HygieneHuman Resources ExperienceAnalytical SkillsCommunication SkillsCollaboration Skills

Required

Baccalaureate degree with major course work in industrial hygiene, environmental health and safety, human resources or a related field

Three years of progressively responsible work experience administering a business wide safety program, including at least two years of workers' compensation administration experience

Demonstrated experience advising managers and employees on safety issues

Employment contingent upon passing a criminal conviction and local background check

Verification of ability to work in the United States by date of hire