NEOGOV · 4 months ago
Academic and Operations Specialist
Lake Charles, LA
Full-time
Onsite
Senior Level
$45K/yr - $45K/yr
5+ years expMcNeese State University is a public university located in Lake Charles, Louisiana, and they are seeking an Academic and Operations Specialist for the Dean’s Office in the College of Engineering and Sciences. This role provides high-level administrative support, manages complex projects, and represents the Dean at various functions, ensuring smooth daily operations and effective communications.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
U.S. Citizen Only
Responsibilities
Serve as the primary liaison for the Dean’s Office with internal and external stakeholders
Exercise delegated authority to sign documents, approve routine matters, and represent the Dean at official functions when appropriate
Manage the Dean’s calendar, travel, correspondence, and briefing materials, ensuring readiness for all meetings and engagements
Maintain the highest level of confidentiality and discretion in handling sensitive personnel, student, donor, and institutional information
Prepare, monitor, and reconcile multiple college budgets (operating, foundation, endowed professorships, grants, etc.)
Assist in strategic planning by analyzing financial and institutional data, and generating reports using Argos, Institutional Research, and other systems
Develop and maintain efficient administrative processes to support accreditation, compliance, and reporting needs
Draft, edit, and coordinate official correspondence, speeches, and presentations on behalf of the Dean
Represent the College at business, industry, alumni, and community events to enhance visibility and partnerships
Create and oversee the development of promotional and informational materials using computer graphics and design software
Coordinate College communications with University Marketing and Communications to ensure consistent branding
Serve as a resource for students, faculty, and staff seeking support or information from the Dean’s Office
Assist in recruitment, retention, and outreach initiatives, including open houses, campus tours, and professional pipeline programs
Support fundraising efforts by researching alumni, maintaining donor/prospect lists, and assisting in cultivation events
Organize and execute college-wide events (student recognition ceremonies, faculty workshops, alumni gatherings, advisory board meetings, etc.)
Provide leadership for student workers and other support staff, delegating tasks and ensuring accountability
Mentor and model professional standards for communication, conduct, and customer service within the College
Perform additional duties as assigned by the Dean
Qualification
Required
Bachelor's degree
Minimum of 5 years of progressively responsible professional experience supporting senior leadership
Proficiency with office productivity and design software (e.g., Microsoft Office Suite, Adobe Creative Suite, Canva, etc.)
Strong written and verbal communication skills with the ability to draft high-level correspondence and presentations
Excellent problem-solving, organizational, and time-management skills
Proven ability to exercise independent judgment, confidentiality, and professionalism
Resourcefulness and adaptability in fast-changing academic and external environments
Availability to work occasional evenings and weekends to support College functions
Ability to lift up to 30 lbs
Preferred
Master's degree
Experience in higher education, advancement/fundraising, or corporate/industry relations
Familiarity with institutional research tools, database management, and financial systems
Demonstrated experience representing executive leadership in professional or community settings
Benefits
Comprehensive retirement programs through the State of Louisiana or Optional program
Supplemental retirement accounts (403B and 457) pre-tax and roth versions
Health Insurance
Life Insurance
Supplemental Insurance to include Vision, Life, Dental, Cancer, Intensive Care, Short Term Disability and more
Paid holidays
Tuition fee reduction program for eligible employees and dependents
Leave accrual and carryover
Many other on campus perks/discount programs
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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