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NEOGOV · 3 months ago

Cultural Services Event Planner & Coordinator

GA 30009, GA

Full-time, Contract

Onsite

Mid, Senior Level

$21K/yr - $36K/yr

5+ years exp

NEOGOV is the employer for the City of Alpharetta, GA, seeking a Cultural Services Event Planner & Coordinator. The role involves supporting the Cultural Services Division in planning and executing events, managing rental applications, and maintaining communication with various stakeholders.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Assists the Cultural Services Division in planning and execution of special events and performances at multiple locations, exercising discretion and independent judgment

Maintains and updates calendar of events for website and community distribution. Reviews master calendar and tracks usage

Manages rental and other program applications as assigned and establishes review processes; communicates with applicants regarding any questions; conducts site tours to ensure appropriateness of event space; assists with event layouts; compiles rental estimates; provides planning support; attends events and provides set up and breakdown support

Processes rental deposit and balance payments to City Cashier

Communicates and refers applicants as needed for additional permits for City of Alpharetta Code Enforcement, Temporary Licensing, Catering, and assists in the creation and production of effective advertising, marketing, and publicity for rentals, performances and events; may write copy for brochures, posters, newspaper supplements, flyers, ready artwork, assists with social media management, work alongside other staff members in ad generation for other programs and functions within the division

Assists with gallery installations and events as needed

Communicates and coordinates courteously and effectively with the public, other City employees, officials, vendors, corporate sponsors, volunteers, and other outside organizations

Performs general clerical tasks; receives, opens, and distributes incoming email; processes outgoing email; copies and distributes documentation; initiates/receives transmission of documents

Operates a variety of office equipment including copiers, scanner, calculator, and computer to enter, retrieve, review, or modify data

Performs data entry functions by keying data into computer system; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, or other software programs

Performs customer service functions; provides assistance and information to the public relating to departmental programs, events, or galleries; responds to routine questions, requests for service

Assists as needed in overseeing all classes and operations and ensuring instructors and students have pleasurable experience

Enters registration into computer and receives and receipts payment of cash, check or charges. Adheres to City and department policies and procedures related to cash handling, purchasing procedures, and registration. Utilizes Microsoft Office or other software programs, such as ActiveNet and others

Communicates with supervisors, employees, other departments, program participants, the public, outside organizations, and other individuals as needed to coordinate work activities, reviews status of work, exchanges information, or resolve problems

Performs a variety of courier and delivery/pick-up duties utilizing a motor vehicle as necessary to ensure the proper distribution of materials and supplies, etc. to various areas within the department as well as outlying locations within the city

Performs related duties as required or assigned

Qualification

Event planningMarketingPublic relationsMicrosoft OfficeGraphic designCustomer serviceCommunication skillsOrganizational skillsInterpersonal skills

Required

Bachelor's degree from an accredited college or university or minimum of 5 years professional experience in event planning, marketing and public relations, or a related field

Two years previous experience performing general administrative and program/event coordination work in similar types of programs or technical area to which assigned

Must be willing to work varied hours, including evenings, weekends and/or holidays assigned

Possession of a valid Georgia Class C driver's license