Apply on Employer Site

DOC · 1 week ago

Project Administrative Assistant

Holyoke, MA

Full-time

Hybrid

New Grad, Entry Level

$50K/yr - $70K/yr

Daniel O’Connell’s Sons (DOC) is a construction leader with a legacy of innovation and integrity. They are seeking a highly organized and detail-driven Project Administrative Assistant to support multiple active projects by providing administrative and financial support while maintaining accurate documentation.

ConsultingReal Estate

Responsibilities

Provide administrative and financial support across multiple construction projects

Process invoices and assist with basic accounts payable (AP) tasks

Generate commitments and manage contracts and project documents

Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements

Maintain organized digital documentation using cloud-based systems

Communicate effectively with internal stakeholders, subcontractors, and vendors

Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets

Collect, verify, and track COIs and required endorsements/limits

Use Excel and email tools to track, report, and share project data

Contribute to a culture of urgency, attention to detail, and continuous improvement

Qualification

Construction project supportFinancial systems proficiencyMicrosoft 365Cloud-based document managementSageVista experienceAdaptability to new technologiesOrganizational skillsCommunication skills