Montclair State University · 2 months ago
Assistant Director of Financial Aid Systems & State Programs
Montclair, NJ
Full-time
Onsite
Lead/Staff, Director/Executive
$83K/yr - $90K/yr
5+ years expMontclair State University is seeking an Assistant Director of Financial Aid Systems and State Programs to lead the Financial Aid Management team. This role involves managing state programs and overseeing the operations of the Student Information System (SIS), ensuring compliance with financial aid regulations, and serving as a liaison for state-funded aid programs.
EducationHigher EducationUniversities
Responsibilities
Ensure adherence to federal, state, and institutional financial aid regulations, policies, and procedures; lead internal/external audits, troubleshoot compliance issues, and ensure Title IV and NJ State financial aid program adherence; support Montclair staff in implementing and maintaining compliance and federal and state financial aid requirements
Assist with financial aid system operations (Banner/Workday), resolve system-related issues; serve as the back-up liaison within the IT department to ensure system efficiency; analyze financial aid data, resolve discrepancies, and develop strategic solutions; ensure that proper security roles and system access for staff for both the Montclair and Bloomfield campuses are in place for various federal, state, and institutional financial aid processing systems
Assist in the development and implementation of robust financial aid-related systems for data collection and weekly analysis reporting via knowledge of Banner or Workday, and writing reports via SQL with the use of COGNOS, as well as managing financial aid award years in Banner, writing/updating algorithms and reports
Serve as the primary contact for the state agency (HESAA)
Oversee compliance, awarding, reconciliation, and reporting of all state-funded financial aid programs
Monitor state program budgets and prepare required reports for institutional and state use
Ensure accuracy of student data related to aid disbursement, enrollment reporting, and return of funds
Participate in the reconciliation process for state funds to ensure internal systems are consistent with external
Serve as backup for the import and export process (origination, disbursement and response files) of all programs. Federal and State Grants processing, along with the Private and Direct Loan processing in Banner or Workday, interacting with COD and NJFAMS to reconcile State grants
Assist in updating the Policy and Procedures Manual as it pertains to technical operations in the Financial Aid Office. Document step-by-step instructional guides for most procedures
Support the preparation and submission of mandatory state, federal, and athletic reporting
Coordinate system updates, patches, and testing cycles
Train financial aid staff on system changes and state program updates
Perform other related duties as assigned
Management retains the right to change or add job duties at any time
Qualification
Required
Bachelor's degree from an accredited college or university
Minimum five years of experience working in operational support of financial aid processing, preferably with Banner or Workday
Experience with report generation, preferably in COGNOS
Knowledge of State and Federal regulations affecting financial aid
Experience supporting Federal grants, State grants, Private and Direct Lending process
Preferred
Proficiency in SQL
Proficiency in Spanish
Experience with state grant systems
NASFAA credentials
Benefits
Comprehensive benefits, including health insurance, retirement plans, and tuition assistance
Company
Montclair State University
Montclair State University is a school in Montclair.
10001+ employees
H1B Sponsorship
Montclair State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (12)
2023 (15)
2022 (19)
2021 (11)
2020 (12)
Funding
Current Stage
Late StageTotal Funding
$3.41MKey Investors
AmeriCorps Public AlliesNational Endowment for the Humanities (NEH)U.S. Environmental Protection Agency
2024-07-09Grant· $0.73M
2023-01-10Grant· $0.15M
2022-06-28Grant· $0.03M
Leadership Team
Benjamin Durant
Chief Operating Officer and Senior Vice President for Finance and Operations
Jerry DeSanto, Ed.D.
Interim CIO/VP Information Technology
Recent News
24-7 Press Release Newswire
2025-09-29
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