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NEOGOV · 4 months ago

Deputy Circuit Court Clerk

Lansing, MI

Full-time

Onsite

Entry, Mid Level

$46K/yr - $46K/yr

2+ years exp

NEOGOV is seeking a Deputy Circuit Court Clerk to assist in processing Circuit Court cases under the supervision of the Clerical Services Supervisor. The role involves responding to inquiries, managing court records, and ensuring accurate data entry while providing excellent customer service.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Responds to inquiries at the counters, on the telephone, by email, or by facsimile, and other communication mediums. Provides information on court procedures, researches case activity for internal and external stakeholders, and directs people to the proper locations

Opens and closes criminal, civil, domestic relations, PPO, and other types of cases that are before the Circuit Court. Records party, attorney, and other case information. Creates, intakes, revises, destroys, transmits, and maintains records of Circuit Court cases consisting of the case history (known as the register of actions) and case file operating electronic case management solutions, electronic document management solutions (including workflow), electronic filing solutions, and other systems. Record mediums include but are not limited to paper and electronic. Maintains legacy case histories and files

Programs costs, fines, and fees into case management solution and receipts them by various payment methods, including but not limited to cash, check, money order, credit/debit card, and electronic funds transfer

Assesses and determines the acceptability of new filings and the accessibility to and release of records in the custody of the Circuit Court Clerk, including records of a highly confidential or sensitive nature

Performs data entry, where accuracy is essential. Investigates and corrects errors, including researching issues, engages in problem solving, and communicates with internal and external stakeholders. Coordinates expedient processing of urgent matters such as emergency motions, motions for temporary restraining orders, motions for ex parte relief, and petitions for personal protection orders

Conducts record searches and compiles and releases data from records in response to inquiries. Regularly reviews data inputs and reports of others to resolve discrepancies or errors and communicates with the appropriate agencies to correct records, including but not limited to validations of Law Enforcement Information Network data

Processes incoming and outgoing changes of venues, case transfers, and removals to other courts. Prepares and sends court records or copies thereof to other courts utilizing various methods of transit, including operating electronic record transfer system as deployed by other courts. Compares case history and docket entries with the pleadings and other filings to ensure a complete and accurate file

Reviews and verifies the accuracy of Circuit Court records, and transmits said records to the Michigan Court of Appeals and Michigan Supreme Court for appellate review. Transmits records or copies thereof by means requested by the appellate court, including operating electronic file management solutions

Upon deputization by the Ingham County Clerk, prepares and issues conformed copies, true copies, certified copies, and attested copies of court records after careful review of original record. Prepares and issues copies of court records and other documents

Assesses requests to place litigants into default. Enters defaults or rejects default requests as appropriate

Leads training of new or current employees in all duties, including explaining procedures or providing guidance to employees in other divisions, offices, or judicial offices. Adapts trainings and creates/revises training documents/manuals to remain in alignment with changing laws, court rules, and policies

Performs a variety of related general office functions including but is not limited to typing, copying, scanning, faxing, filing, inventorying, indexing, sorting, taking and delivering messages, answering phones or switchboard, and picking up and transporting materials. Processes incoming or outgoing mail and packages from/to postal service, State of Michigan interdepartmental mail, Ingham County courier, drop boxes, or other delivery services. Prepares mailings for transmission

Creates orders, notices, proofs, and other necessary documents Converts, edits, deletes, and creates images, such as electronic court records, using approved computer software, to align case history and case file with approved case record management practices

Assesses requests for Out of State Subpoenas under the Uniform Interstate and Discovery Act. Assessment requires review of foreign subpoena and associated forms and paperwork. If appropriate, issues subpoena under the authority of the Circuit Court Clerk

Performs other duties as assigned

Must adhere to confidentiality standards applicable to trial courts

During a public health emergency, the employee may be required to perform duties similar to but not limited to those in their job description

Must adhere to departmental standards in regard to confidentiality and other privacy issues

Ability to meet deadlines in a timely manner, change focus on projects as needed and multitask

Dependable and regular attendance required

Ability to handle stressful situations on an occasional basis

Ability to maintain excellent customer service during stressful situations

Qualification

Court case managementData entry accuracyNotary Public certificationElectronic filing solutionsLegal document preparationCustomer serviceEffective communicationProblem solving

Required

An Associate's Degree in paralegal studies, legal studies, criminal justice or a related field or advanced training such as that acquired in the first two or three years of college/university, technical school, or business school

A Minimum of two years of progressively more responsible or expansive experience in a court clerk, court, law firm, or related field is required

Must be able to be commissioned and serve as a Notary Public

Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions