NEOGOV · 5 months ago
Office Professional IV
UCMO - Warrensburg, MO
Full-time
Onsite
Mid Level
$17.75/hr - $17.75/hr
3+ years expNEOGOV is a company affiliated with the University of Central Missouri, seeking an Office Professional IV to manage departmental operations. The role involves providing administrative support to the department chair and faculty, overseeing budget management, and serving as a customer relations specialist.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Serve as the department Office Professional under the administrative guidance of the Department Chair, to include: plan, document, and monitor the school's budgets. Provide financial guidance to the Chair and Faculty regarding the status of accounts and approval of expenses. Prepare weekly, monthly, quarterly, and annual budget reports and reconciliation to the chair and others, as requested. Administer Office budget policies and procedures. Monitor budgets of subordinate areas; invoice customers and deposit revenue into appropriate accounts
Serve as the department Office Manager, to include: coordination of office calendar and deadlines, purchasing, inventory, and equipment maintenance. Hire, train, and supervise student employees if allocated. Determine best practices for the office
Function as a customer relations specialist, to include: providing information about the Department of Nutrition, Kinesiology and Health, advising students of enrollment and admission procedures, promoting programs to prospective students, and responding to non-routine written and verbal inquires. Ensure connectivity to all technical based services for all users by performing routine computer corrections, as directed; remain knowledgeable of changes in technology and be familiar with program capabilities. Be able to assist students
Provide administrative support to the Department Chair and Faculty to include: scheduling appointments, meeting rooms, and extracurricular use of classrooms, creating and distributing correspondence, making travel arrangements, and monitoring and assisting with special projects. Serve as the resource referral person in the Chair's absence. Assist in coordinating on and off-campus events
May occasionally assist with administrative duties for other departments within the College of Health, Science, and Technology when needed
Schedule meetings and appointments for the chair and other faculty as requested
Coordinate, schedule, create and maintain room assignments and class schedules in Banner and 25Live
Coordinate and schedule seminars and special events and visiting faculty arrangements in Warrensburg. Aid the chair with correspondence and rosters
Aid with preparation of internal and external review documents including materials for HLC approval and national accreditation (Commission on Accreditation of Athletic Training Education and Accreditation Council for Education in Nutrition and Dietetics), and curriculum changes. Compile necessary data as directed
Coordinate aspects of the faculty search process and monitor compliance of the same
Receive application and supporting materials from applicants, prepare search files, distribute information to the search committee chair, and correspond with applicants
Prepare summer appointment forms, annual reports, planning and budget requests, and assist with developing semester class schedules
Take minutes at meetings, as needed
Transcribe, correct errors, and distribute minutes to faculty
Maintain minutes in Google Drive department community for review purposes
Monitor and assist with special projects and report non-routine activities to the chair
Serve as a resource referral person in the chair’s absence
Assist the chair and/or faculty in the performance and completion of academic, administrative, or any department, college, or university-related assignments, duties, and responsibilities
Print and send information letters or electronic communications to prospective students
Maintain department files and historical records
Provide assistance to students to enroll in courses, as approved by faculty
Attend workshops to maintain and continuously improve computer and job-related skills
Assist in collection and preparation of admission materials in SLATE for admission requirement into selected master’s programs
Assist with all State records and reports including faculty qualifications, annual reports, and site visits
Maintain department databases for profiles of past graduates for ongoing assessment of number of years required to complete program
Organize useful systems for document retrieval, department inventory, and student and faculty files
Collect, coordinate and maintain student records and faculty records for admission to program and clinical compliance (e.g. CPR, certification, background checks, insurance, licenses). Prepare internal program evaluations
Manage the department’s main offices in Warrensburg and peripheral suites
Responsible for submitting work orders, monitor progress of work orders, and determine if work is complete. Monitor building access; serve as the primary contact of faculty, staff, and students for key requests. Serve as the point of contact for emergencies in the facilities
Hire, supervise, and train student office workers. Assign the appropriate work-load for each student worker. Monitor hours worked and support approval of student time sheets with chair
Maintain office calendar and monitor deadlines
Manage purchasing activities. Coordinate purchase of laboratory consumables and equipment. Prepare equipment and laboratory supply purchases, place, receive, and inventory orders. Coordinate purchase of software licenses, laboratory instruments, and teaching equipment
Order and maintain current inventory of office supplies
Maintain office equipment and furniture inventory. Conduct the annual inventory in conjunction with the Purchasing Office
Maintain and coordinate the repair of office, laboratory (teaching), and teaching equipment
Serve as the department technology monitor, i.e. computers, multi-media classrooms, and phones. Call-in work orders to repair malfunctioning equipment. Submit phone and network access requests
Create and maintain computerized and manual office filing system. Create and maintain student and faculty files. Prepare undergraduate and graduate paperwork
Schedule office equipment maintenance and ensure availability of supplies for copiers, fax machines, etc. Maintain current service contracts on office equipment
Post department communication for chair/faculty and staff through UCM email and Google Docs
Transacts daily routine of receptionist, trouble-shooter, and office professional for department on Warrensburg campus
Manages all faculty and adjunct records including all hiring materials
Analyzes resource needs for office functions, orders materials and maintains solvents budget for department
Initiates independently, as needed, to maintain University/Department policies or reply to urgent request
Arranges for productions of numerous reports for the University and accrediting agencies
Coordinate events held at the Warrensburg and MIC campus and the chair’s schedules at the locations
Maintains data base for profiles of past graduates for ongoing assessment of number of years required to complete program
Organizes useful systems for document retrieval, department inventory, and student and faculty files
Collect, coordinate and maintain student records and faculty records for admission to program and clinical compliance (e.g. CPR, certification, background checks, insurance, licenses)
Posts curriculum materials using Adobe Acrobat as needed
Prepares internal program evaluations
Reconcile monthly budget reports from Accounting Services. Retrieve budget information from the mainframe
Initiate budget-related paperwork, to include: inter-department transactions (IDTs), budget amendments, payment requests, purchase requests, purchase orders, etc
Manage, prepare, and maintain the departments credit card accounts as per the regulation established from Procurement
Oversee lab chemical procedures and waste removal
Assist designated faculty member with collecting information for the web page
Assist the department with web edits
Provide information about the Department of Nutrition, Kinesiology & Health
Promote programs to prospective students, and proactively advise them of possible related courses of interest , program admission, eligibility and academic policies unique to department
Receive non-routine written, electronic, and verbal customer queries, evaluate the situation, and determine the appropriate course of action and/or refer students to the appropriate department to meet student needs
Maintain and respond to all email accounts accordingly
Present a positive attitude and image to the public
Be able to assist students with the technological aspects of services offered
Manages department program recruitment through vendors, advertising, searches, and multiple surveys
Provide general information on procedures for admission to the department and for retention, progression, and readmission
Plan, document, and monitor the fiscal year budget, consisting of organizations and foundation accounts of the Department of Nutrition, Kinesiology, & Health. Generate budget amendments and reconcile all disbursements and income transactions in each
Provide financial guidance to the chair regarding the approval of expenses
Prepare weekly, monthly, quarterly, and/or annual budget reports to the chair, and others as requested
Monitor foundation accounts, organize scholarship awards, prepare scholarship and academic achievement award payment requests, and assist faculty with award communications to students
Monitor budget, prepare required paperwork, forward paperwork for signature and commitment of funds, invoice customers, and deposit revenue into appropriate account(s)
Qualification
Required
Associate's degree in Office Administration, Business, or related field required. (60 credit hours)
Three (3) years administrative support experience assisting an administrator/director
One (1) year budget operations, financial analysis, or accounting
Preferred
Bachelor's degree preferred
Two years preferred in budget operations, financial analysis, or accounting
Benefits
Competitive salary
Health, dental, vision, life insurance, AD & D, long-term disability
3 weeks paid vacation per year
3 weeks of accrued sick leave per year
13 paid holidays
Retirement
Generous education assistance for an employee, spouse and dependent children taking classes at UCM
30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university
Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan
Employees can earn up to full tuition (15 credit hours) for themselves per academic year
Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year
Employees can earn up to full tuition for their dependents
Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire
Basic dental and vision insurance paid at 100% by the university
Available Health and Dependent Flexible Spending Accounts
University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage
Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year
The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years
The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus
An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life
UCM offers an Employee Discount Program through Working Advantage
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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