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NEOGOV · 4 months ago

Law Library / Mailroom Clerk

Midland, TX

Full-time

Onsite

Entry Level

$38K/yr - $38K/yr

2+ years exp

NEOGOV is a company that operates within Midland County, and they are seeking a Law Library / Mailroom Clerk to assist in the day-to-day operations of both the mailroom and law library. This role includes responsibilities such as mail processing, legal reference assistance, and maintaining library collections.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Pick up, deliver, distribute, process, and route all incoming and outgoing County mail

Serve as liaison with the U.S. Post Office; operate County vehicle for mail runs

Operate postage software and assist other departments with mail processing

Track postage expenditures by department; maintain mail-related records

Develop and maintain contact with USPS and County departments

Assist with postage-related purchases and budget documentation

Provide basic clerical support including filing, copying, preparing spreadsheets, and answering phones

Assist in training County employees on mail equipment and processing procedures

Ensure mailroom equipment is functional and maintained

Maintain confidentiality of postal information

Provide legal reference assistance to the public, judges, and attorneys (without offering legal advice)

Maintain and update the legal collection (e.g., pocket parts, new volumes)

Answer reference questions, assist with LexisNexis and copier use

Order and process legal materials and maintain supply inventories

Maintain contact with attorneys and the Bar Association; set up copier access

Assist with budget planning and financial records

Keep daily statistics on resource usage

Serve as courthouse Public Notary

Maintain orderliness of the library by shelving books and clearing desks

Qualification

Mail operationsLibrary functionsWord processingData entryNotary Public certificationEffective communicationTime managementProblem-solving

Required

Minimum of a high school diploma or its equivalent required

Strong understanding of basic office procedures, mail operations, and library functions

Skilled in Word, Excel, and basic data entry; ability to learn specialized library software

Ability to prioritize and manage time effectively across departments

Must work independently and show initiative with minimal supervision

Ability to lift up to 25 pounds (mailroom) and up to 25 pounds (library)

Effective verbal and written communication; ability to assist the public professionally

Must have or be able to obtain a Notary Public certification

Must possess a valid Texas driver's license (or state-equivalent), have reliable transportation, and meet insurability requirements of the County's vehicle insurance provider

Preferred

Two years of knowledge of general office practices and procedures preferred

County government organization and services experience desirable

Benefits

HEALTH / DENTAL INSURANCE- Regular full-time employees are provided general medical, hospitalization, and dental insurance coverage. This is free to the employee if they take a yearly HRA and have negative Cotinine test yearly. Employees may obtain coverage under the group plan for family members at their own expense. All benefits have a waiting period of the first of the month following 30 days of hire. Prices for other insurance are listed here.

LONG TERM DISABILITY- Regular full-time employees working over 30 hours per week are eligible for long-term disability benefits. This benefit becomes effective on the 1st day of the month following six months of continuous employment with the county.

CAFETERIA PLAN- All regular full-time employees are eligible to enroll in the supplemental insurance portion of the county cafeteria plan on the 91st day of employment, or annually during an enrollment period for the following plan year of January 1 through December 31. They will not be eligible for enrollment in the Flexible Spending Accounts for medical reimbursement and/or dependent care until the first annual enrollment for the plan year beginning after 1 full year of employment.

DEFERRED COMPENSATION PLANS- Midland County offers five deferred compensation plans. Enrollment in one of these plans can be done at any time after the 91st day of employment.

RETIREMENT PLAN- The county is a member of the Texas County & District Retirement System (TCDRS). Regular employees are required to become members of TCDRS and are eligible for this benefit immediately upon employment. Employees automatically deposit 7% of their salary. Temporary employees are not eligible to become members of TCDRS. The county matches employee deposits by 200% and interest at retirement. An employee is vested after 8 years of service. An employee may retire with full benefits after 8 years of service and attainment of age 60, or after 30 years of service, or at the time the employee qualifies under the "Rule of 75". The "Rule of 75" is defined as when the employee's age combined with years of service (rounded down to whole years) equal to 75 or more.

DEATH BENEFIT PLANS- There are two (2) types of death benefit plans provided by Midland County to all employees who participate in the Texas County and District Retirement System.

SOCIAL SECURITY- All employees of the county are covered by social security. The county also contributes to the social security system on behalf of each employee.

WORKERS' COMPENSATION- All employees of the county are covered by the workers' compensation insurance program, and the county pays the premium. This coverage provides medical and salary continuation payments to employees who receive bona fide, on-the-job, work-related injuries.

LEAVE TIME- Regular full-time county employees are eligible for holidays, vacation leave, sick leave, and other types of released time under certain circumstances.

FREE WELLNESS CLINIC- for anyone over the age 3 covered by Midland County's insurance.

EMPLOYEE ASSISTANCE PROGRAM

LONGEVITY PAY

TELADOC SERVICES-as of 1/1/19 This service gives you access to a medical professional via the internet at no charge to the employee. To use this service you must be covered under the County medical plan and register with Teladoc.