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NEOGOV · 3 months ago

Purchasing Coordinator II

James O Goodwin Health Center Tulsa OK

Full-time

Onsite

Senior Level

$44K/yr - $44K/yr

5+ years exp

NEOGOV is associated with the Tulsa Health Department, which is seeking a Purchasing Coordinator II to manage purchasing activities for the Tulsa City-County Health Department. The role involves planning, executing bids, and maintaining vendor relationships to ensure compliance with purchasing policies.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Develops, monitors and assures that TCCHD purchasing policies and procedures are adhered to State and County purchasing regulations and rules

Reviews, approves and places orders for requisitioned purchases; ensures compliance with State, County and TCCHD purchasing policies

Maintains relationship with vendors or suppliers and negotiates directly with supplying firms to obtain additional discounts based upon large volume orders

Confers with vendors and sales representatives regarding availability of supplies, delivery dates, billing prices, shipping charges or special problems related to purchases

Follows up on backorders, supplies not received, incorrect supplies received, and over and undercharges; and tracks supplies received but unable to locate

Reviews catalogs, trade publications, and purchasing manuals in order to determine the most favorable sources of supply and quality for purchased materials

Appraises relative quality of the items or services to be purchased to ensure compliance with purchase specifications

Provides advice to management regarding vendor qualifications, delivery schedules, payment options, and contract alternatives

Participates the preparation and distribution of bid invitations and tabulation of bids and quotes. Communicates timely with THD Program Manager or Administrative Assistant regarding the progress or delays in supply orders or service request

Participates in the development of recommendations on lowest and best bid prices

Maintains list of active suppliers, current vendors bid lists and other purchasing files and reports

Assists auditors in annual review process as needed

Provides training to employees who are responsible for requisitioning supplies and services

Completes required training in support of duties and responsibilities of this position

Other duties as assigned including those required to fulfill activities in support of public health emergency operations

Qualification

Purchasing experienceContract negotiationsCompetitive biddingMS WordMS ExcelCustomer service skillsMulti-tasking skillsInterpersonal skillsProblem-solving skillsWriting skills

Required

Bachelor's degree in Business, public administration, or related field preferred

Five years of purchasing experience required, preferably in the public sector

Knowledge of methods used in competitive bidding, contract negotiations and approved purchasing methods and terminology

Knowledge of state purchasing rules and regulations

Knowledge of sources of supplies, markets, and price trends

Ability and willingness to establish and maintain effective working relationships with vendors, other employees and the general public

Ability and willingness to follow established policies and procedures

Ability to apply effective reasoning techniques when interpreting purchasing statues

Ability to interpret governmental regulations and to write procedure manuals

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Good interpersonal, customer service, multi-task, and satisfaction-oriented skills

Composition of clear, concise correspondence and documents

Working knowledge of MS Word and Excel

Understanding of financial accounting systems, billing systems, reporting tools, and related procedures and software used for recording and reporting business transactions

Must be able to lift materials, boxes of records and equipment weighing up to 25-30 pounds

Some stooping, bending and squatting may be required when retrieving files

Sitting for periods of time, up to 3 hours

Repetitive hand motions associated with using a computer, keyboard, mouse and telephone

Must maintain TCCHD record confidentiality including compliance with HIPAA regulations

Benefits

Competitive Salary

Paid Holidays (typically 13 days per calendar year + 2 floating holidays)

Paid Time Off (PTO) 20 hours per month

Extended Sick Leave (ESL)

Health Insurance

Dental Insurance

Vision Insurance

Group Life Insurance and Supplemental Life Insurance

Accidental Death and Dismemberment Insurance

Short- and Long-Term Disability Insurance

Critical Illness Care Plan including Cancer*

Accident Plan

Hospitalization Plan

Supplemental and Whole Life Plans

Legal and Identity Theft Protection Plans

Public Service Loan Forgiveness

Cost of Living Adjustments (COLAs)

Retirement Pension Fund with a 5-year vesting period.

Investment Benefits (e.g., 401A Employer/Employee Matching Fund (max. $150 per month), 457 Deferred Compensation Plan).

Post Employment Health Plan (PEHP) - employer contributes 1% of the employee’s salary per year and unused employee sick leave is transferred to PEHP account upon retirement

Employee Assistance Program

Working 4 Balance - Workplace Wellness Program

Promotional Opportunities

Flex Plan

Tulsa Municipal Employees Federal Credit Union

THD employment qualifies for nursing education loan repayment through the NURSE Corps Loan Repayment Program.