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Taft Stettinius & Hollister LLP · 5 hours ago

Legal Assistant

Phoenix, AZ

Full-time

Onsite

Entry Level

2+ years exp

Taft Stettinius & Hollister LLP is seeking a legal assistant to support their Public Finance team in the Phoenix office. The role involves document preparation, administrative duties, and providing exceptional client service while managing multiple priorities.

Legal

Hiring Manager

Paulina Timokhin

Responsibilities

Edits and proofreads complex documents, including proactive review for, and ability to relay, relevant discrepancies/inconsistencies

Actively supports the billing process to include printing BIMs, preparing template bills, and finalizing and sending bills

Independently performs administrative duties such as proofreading, editing, and releasing attorney time entries; registering, calendaring, and reporting Continuing Legal Education credits; requesting and following up on reimbursements and other related tasks

Prepares and reviews letters and memoranda according to Firm standards using word processing and document management systems

Exhibits outstanding client service orientation in greeting guests, scheduling meetings, and conducting telephone conferences

Displays a strong attention to detail

Anticipates what tasks are needed and proactively performs them as appropriate

Responds to requests with a sense of urgency; effectively monitors deadlines and prioritizes work accordingly

Demonstrates flexibility and ability to manage multiple priorities

Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy

Assists in managing client contacts, emails, and print documents as well as processing mail

Clearly communicates in a concise, professional manner

Qualification

Legal assistant experienceTransactional legal supportMicrosoft Office proficiencyDocument preparationInterpersonal skillsAttention to detailCommunication skillsWriting skillsConfidentialityAdaptability