NEOGOV · 2 months ago
Administrative Assistant II - Workforce Development
Crystal Lake, IL
Full-time
Onsite
Mid Level
$24.88/hr - $35.12/hr
3+ years expNEOGOV is seeking an Administrative Assistant II for the Workforce Development division at McHenry County College. This role involves providing advanced administrative support, exceptional customer service, and assisting with various departmental functions and projects.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provide administrative support and reception/customer service to the assigned department Administrator and department chairs, responding to a wide variety of inquiries from College employees, faculty, students, and community members
Create and maintain a variety of documents (e.g. forms, presentation materials, meeting agendas, minutes, etc.), aligning with branding standards of the College
Provide administrative support for projects (e.g. reports, communications) including, but not limited to, gathering data, composing, proofreading, disseminating and updating information in a variety of modes
Assist with meeting/special event preparation (e.g. team meetings, committee meetings, etc.) by drafting the agenda, sending invitations, scheduling facilities, taking minutes, arranging catering/other services as necessary. This includes participating in the event as requested by the Administrator or College administration
Coordinate internal logistical arrangements for department-sponsored or college-sponsored events
Coordinate external divisional/departmental as requested by Administrator, including but not limited to programming observations held at an off-campus location and external agency assessments
Develop and maintain a working familiarity with the College Strategic Plan and related activities
Assist in data gathering, documentation, and preparation of various department procedures
Compile information for governmental and institutional reports (ICCB, HLC, Program Reviews, course proposals, grant applications, etc.) and assist in preparing reports
Facilitate the Administrator's academic administrative processes, including but not limited to, TABS, syllabi collection, office hours/faculty schedules, or student evaluations
Enter data and extract information from the College’s ERP or other College software/systems, including but not limited to, generating reports, preparing Notification of Assignments (NOAs)/stipends, load reports and creating/updating course section builds
Develop a working understanding of the budget process including tasks such as payment requisitions, budget transfers, and E.R.P. Track and follow up, as needed, with financial transactions and contracts, including grant-related contracts and expenditures
Provide support for standing committees, advisory groups, shared governance, and/or division/department meetings; act as recording secretary and disseminate minutes
Maintain an up-to-date central filing system
Perform general clerical duties – word processing, filing, record keeping, maintain copy/fax machine supplies and materials, proofreading, etc., and maintain Outlook calendars
Provide complete, accurate, and timely information to the Administrator, department chairs, faculty, staff, students, and the community regarding office and other College procedures
Serve as office representative at College meetings, professional meetings, seminars and workshops as requested. May serve on college-wide committees as needed
Develop and keep up-to-date procedure manuals for the various departments within the Division
Provide daily direction and training for staff and student employees
Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities, including providing administrative backup for other department administrative support services during breaks, lunches, emergencies, vacations or other unexpected absences
Maintain currency in college processes and technologies
Perform related administrative support duties specific to the assigned department and assigned by the Administrator
Assume additional duties as assigned by immediate supervisor
Qualification
Required
Associate's degree from a regionally accredited institution or equivalent, specialized training and/or coursework
Three to five years related experience
Preferred
Bachelor's degree from a regionally accredited institution
Bilingual (Spanish/English) language skills
Benefits
Medical, dental, vision, life and long term disability coverages, and flexible spending accounts
15 paid holidays
A competitive bank of vacation, sick, and personal leave time along with an optional Sick Leave Pool
The opportunity to save for retirement through deferred compensation plans
Tuition and fees for any full time employee who takes credit courses at MCC
Tuition reimbursement for pre-approved course work taken at a regionally accredited institution upon successful completion of such course
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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