GreenSource Fabrication · 3 months ago
Contracts & Administrative Coordinator
Charlestown, NH
Full-time
Hybrid
Entry, Mid Level
2+ years expGreenSource Fabrication is a company that focuses on legal compliance and business operations. The Contracts & Administrative Coordinator is responsible for reviewing contracts and providing administrative support across departments, ensuring legal and policy compliance while maintaining organized records and assisting with various tasks.
Industrial EngineeringManufacturingMechanical Engineering
Responsibilities
Review, negotiate and summarize terms in NDAs, PIAs, purchase orders, and commercial agreements
Review and negotiate Federal Acquisition Regulations (FARs) and Defense Acquisition Regulations (DFARs)
Flag legal and compliance risks in documents and coordinate review with leadership or legal counsel
Maintain organized records of contracts and key documentation
Help manage version control and signature tracking for agreements
Assist with implementing and maintaining standard contract templates and policies
Collaborate with legal counsel, procurement, project managers, Sales, Customer Service, and other stakeholders to ensure contract terms are beneficial and legally sound
Support cross-functional teams with administrative tasks including scheduling, meeting coordination, and documentation
Maintain digital and physical filing systems, ensuring proper organization and accessibility of key records in multiple databases
Prepare reports, summaries, and spreadsheets as needed for contract status, compliance, or administrative tracking
Assist in onboarding vendors/customers by collecting required documentation and reviewing standard forms
Coordinate follow-ups and internal communications related to contracts, renewals, and deadlines
Qualification
Required
Review, negotiate and summarize terms in NDAs, PIAs, purchase orders, and commercial agreements
Review and negotiate Federal Acquisition Regulations (FARs) and Defense Acquisition Regulations (DFARs)
Flag legal and compliance risks in documents and coordinate review with leadership or legal counsel
Maintain organized records of contracts and key documentation
Help manage version control and signature tracking for agreements
Assist with implementing and maintaining standard contract templates and policies
Collaborate with legal counsel, procurement, project managers, Sales, Customer Service, and other stakeholders to ensure contract terms are beneficial and legally sound
Support cross-functional teams with administrative tasks including scheduling, meeting coordination, and documentation
Maintain digital and physical filing systems, ensuring proper organization and accessibility of key records in multiple databases
Prepare reports, summaries, and spreadsheets as needed for contract status, compliance, or administrative tracking
Assist in onboarding vendors/customers by collecting required documentation and reviewing standard forms
Coordinate follow-ups and internal communications related to contracts, renewals, and deadlines
Understanding of contract law fundamentals, including NDAs, purchase orders, and standard terms & conditions
Familiarity with Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR)
Awareness of quality, compliance, and documentation control practices common in manufacturing (e.g., ISO, ITAR)
Knowledge of document version control, archiving standards, and data confidentiality requirements
Basic understanding of business finance principles, such as cost structures, payment terms, and risk exposure
Proficiency with MS Office Suite and document management systems (e.g., SharePoint, DocuSign, ERP modules)
Analytical and critical thinking: Ability to interpret contract language, identify risks, and summarize key terms clearly
Skilled at managing multiple contract deadlines, renewal dates, and administrative projects
Attention to detail: High accuracy when reviewing legal and technical documentation
Strong written and verbal communication skills for interacting with internal teams, external partners, and leadership
Handle confidential or sensitive information with discretion and integrity
Work independently with minimal supervision while keeping stakeholders informed
Team player – ability to build strong relationships across departments and with external partners
Support audits and compliance reviews by ensuring documentation accuracy and accessibility
Associate's or Bachelor's degree in Business Administration, Legal Studies, or a related discipline, preferred
2+ years of experience in an administrative, legal, or contract-focused role
Preferred
Prior experience working in a manufacturing environment is a plus
Company
GreenSource Fabrication
GreenSource Fabrication is an industrial engineering company that focuses on laminating, drilling, plating, and testing solutions.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$46.2MKey Investors
U.S. Department of Defense
2023-12-21Grant· $46.2M
Leadership Team
Stefan Chubb
Human Resources Business Partner
Recent News
United States Department of Defense
2025-05-07
Google Patent
2025-02-08
Company data provided by crunchbase