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City of Baltimore · 2 months ago

Administration Support, Grant Services Specialist II (NCS) - Department of Housing and Community Development

Charles L. Benton, Jr. Building

Full-time

Onsite

Entry Level

$44K/yr - $57K/yr

1+ years exp

The City of Baltimore is dedicated to providing rewarding career opportunities while driving social impact in the community. The Administration Support, Grant Services Specialist II role involves providing administrative and clerical support, managing financial transactions, and ensuring efficient office operations to support departmental functions.

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Responsibilities

Oversees financial processing activities by ensuring accuracy of transactions, monitoring expenditures, and preparing expense summaries for leadership

Manages supply and inventory systems, anticipating program needs and streamlining ordering processes

Designs, updates, and manage databases and reporting tools to provide leadership with reliable information for decision-making

Serves as the primary point of contact for inquiries, ensuring consistent communication with clients, community groups, and organizational partners

Coordinates office communications and logistics, including mail distribution, scheduling, and information flow

Evaluates and improves administrative processes, recommending changes to increase efficiency

Prepares detailed reports, correspondence, and summaries that support program operations and inform leadership decisions

Provides guidance and direction to staff on administrative procedures and office systems

Qualification

Microsoft Office SuiteDatabase ManagementFinancial DocumentationInventory TrackingVerbal CommunicationWritten CommunicationOrganizational SkillsAttention to Detail

Required

Have a bachelor's degree from an accredited college or university

Have one year of experience in coordinating, monitoring and processing cases involving the provision of health, social, vocational or rehabilitation services to clients

Knowledge of Microsoft office suite and other automated office software for data entry and database management

Ability to manage inventory tracking and financial documentation accurately

Ability to exercise sound judgment on a variety of complex matters guided by general business, professional or standard administrative instructions, processes and procedures

Strong verbal and written communication skills to interact with the public and answer inquiries

Ability to manage multiple tasks and maintain supply inventories

Ability to input, retrieve, and update financial and administrative data with attention to detail

Ability to prepare, organize, and send out office mail efficiently