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NEOGOV · 5 months ago

SENIOR CONTRACT ADMINISTRATOR

Vero Beach, FL

Full-time

Onsite

Mid, Senior Level

$80K/yr - $85K/yr

4+ years exp

NEOGOV is a company that focuses on providing solutions for public sector organizations. The Senior Contract Administrator will perform complex administrative duties associated with soliciting and contracting for the acquisition of goods and services, ensuring compliance with contractual terms and conditions.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Develops, compiles and distributes documents relating to project bidding process including invitations to bid, informal and formal sealed bids and proposals, quotes, contract specifications and addenda

Administers solicitation conferences; chairs evaluation committee to evaluate responses to Requests for Proposal; reviews and analyzes bids for responsiveness, prices, terms, conditions and adherence to specifications; determines prospective contractor responsibility; recommends and executes award on Invitations For Bid and Requests for Proposal

Develops and manages annual contracts, including analysis, evaluation, and approval of contractor change orders, contract amendments, assignments, and other contract documents, monitoring and evaluating contractor performance, contract renewals and addressing vendor/contractor deficiencies

Reviews bids for completeness, compliance with submission requirements, mathematical accuracy and required insurance coverage and bonding

Examines requisitions, develops bid and proposal packages, writes specifications for materials, supplies, services and equipment, analyzes bid tabulations, compares bids with specifications to determine lowest and best bidder, and develops award recommendations

Executes and maintains long and short-term contracts and monitors performance to ensure compliance with contractual terms and conditions including insurance and bonding

Troubleshoots and resolves problems that may arise from bids, proposals, quotes, contracts, or concerns expressed by departments and/or vendors

Consults with department personnel on variety procurement needs

Qualification

Contract administrationProcurement experienceLawsRegulationsAnalytical skillsPublic relations techniquesComputer software proficiencyCustomer serviceCommunication skillsProblem-solving skillsTeam collaborationTime management

Required

Graduation from an accredited college or university with a Bachelor's Degree in Business or Public Administration or related field and four (4) years of procurement and contract administration experience; or seven (7) years of experience as a Contract Administrator

Possession of a valid Florida Driver's License

Considerable knowledge of City Code, manuals, procedures and fiscal policy related to contract administration and purchase of goods and services

Considerable knowledge of local, state and federal laws and regulations governing the purchase of goods and services by governmental entities

Considerable knowledge of purchasing principles and practices including contract law and contract administration principles and practices

Considerable knowledge of sources of supply, markets and price trends

Knowledge of computer hardware and software pertinent to purchasing and warehousing operations

Skill in analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals

Skill in researching, evaluating, and using new methods, products and techniques for operational improvements

Ability to interpret oral, written, technical information and data dealing with complex variables to identify, analyze and solve problems of considerable difficulty

Skill in applying appropriate public relations techniques as situations warrant and in forming cooperative relationships with others whom do not have a direct reporting relationship

Ability to establish and maintain effective working relationships with officials, vendors, department directors, employees and the general public

Ability to express ideas clearly when providing oral and written reports and recommendations on administrative, financial, and technical issues