NEOGOV · 3 months ago
Chief City Clerk
South Pasadena, CA
Full-time
Onsite
Lead/Staff, Director/Executive
$118K/yr - $158K/yr
5+ years expNEOGOV is seeking a proactive and politically astute Chief City Clerk to lead the City Clerk’s Office in South Pasadena, California. The role involves overseeing critical functions such as City Council support, elections administration, and public transparency initiatives, while embodying values of responsiveness, integrity, and civic engagement.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Oversees the daily operations of the City Clerk's Office, including assuming responsibilities for City Council meetings, official documents, claims, Municipal Code updates, personnel training and supervision, City Council support and electronic communications
Performs all of the duties required of the City Clerk's Office as stipulated in California Government Code Sections 40801-40814 (with the exception of City-wide accounting, assessor, and financial duties). Performs duties required of the City Clerk's Office by the South Pasadena Municipal Code Section 2.11 (powers and duties of the office of the City Clerk)
Prepares annual budgets and monitors expenditures
Serves as the manager of employees, interns, and others assigned to the City Clerk's office
Sets short and long-range goals. Proposes programs and technologies to enhance effectiveness and improve efficiencies
Serves as the Filing Officer for Fair Political Practices Commission filings
Oversees General Municipal Elections in conjunction with the Los Angeles County Registrar-Recorder/County Clerk, and conducts Special Elections as required
Oversees records management and coordinates City-wide records-management projects, including records retention and storage, and the development of processes and procedures
Oversees codification of the Municipal Code in hardbound and Internet versions
Oversees development and/or review of numerous public communications, internal and external directories, and web-related documents
Ensures provision of such audiovisual operations as broadcasting/web-streaming, in-house presentations, cable channel transmission and content, and teleconferencing
Oversees provision of City Council support, including scheduling, correspondence, special events, ceremonial appearances, filings, certificates, presentations, and travel
Ensures that Public Records Act requests are fulfilled in accordance with legal requirements
Oversees the conduct of research for City staff, elected officials, and other agencies
Oversees the processing of claims against the City and serves as a liaison with claims-related legal representatives
Collaborates with the City Attorney on lawsuits and other legal matters
Serves as the Recording Secretary for City Council meetings, and ensures that minutes are prepared in a timely manner and timely submitted for City Council approval
Oversees the coordination of commissions, committees, and boards
Oversees document imaging system and software and other internal resource databases and ensures their integrity
Performs record certifications, oaths, and related duties
Delegates duties, responsibilities and tasks to subordinates, as appropriate
Qualification
Required
Any combination of education and/or experience that provides the knowledge, skills, and abilities necessary for acceptable job performance
Five years of progressively responsible experience performing varied and complex administrative support duties, three years of which must have been in a City Clerk's department or related organization that staffs a city council or city commission
Experience must also include at least two years in a lead/supervisory capacity
Knowledge of the following legal requirements and customary practices integral to the City Clerk office: Brown Act, agenda packet preparation, Public Records Act requests, records management, elections, claims, City Council relations, community relations, disaster preparedness, and other related areas
Knowledge of current methods for delivering information, e.g., social media, website, email, broadcasting
Ability to manage personnel and operations of the City Clerk's Office, to include publishing City Council agenda packets, serving as the FPPC filing officer, overseeing audiovisual and web-streaming operations, overseeing the response to public records and internal research requests, communicating with the media, and overseeing office and city-wide records management issues
Ability to read, write and understand English-language documents
Ability to communicate effectively with customers, department personnel, elected officials, management, and the general public verbally and in writing
Proficient in Microsoft Office and Laserfiche or other document imaging programs
Ability to compose documents independently, utilizing existing research or information gathered through surveys or other means
Ability to review and edit documents at an advanced level
Ability to coordinate General Municipal Elections with the Los Angeles County Registrar-Recorder/County Clerk, or to manage stand-alone elections
Requires a valid Class “C” California Driver's License
Preferred
A degree in public or business administration or related field
Completion of substantial credit towards a Certified Municipal Clerk (CMC) designation by the International Institute of Municipal Clerks (IIMC)
Master Municipal Clerk (MMC) designation
Benefits
4/10 work schedule
Vacation accrues based on years of service and experience; service with other agencies counts. Employees may cash out vacation once per year.
Sick Leave: 96 hours (rolls over annually)
Executive Leave: 90 hours (may cash out up to 60)
Holidays: 12 designated holidays + 2 floating holidays
The City offers comprehensive medical, dental, and vision plans through CalPERS for the employee and their family. The City pays a significant portion of the premiums.
Optional for employee contribution through Empower. 1% Base Salary Contribution from the City into your account per pay period.
Retirement benefits are offered through CalPERS, with Classic members receiving a benefit of 2.0 @ 55 and employees paying a 7% contribution. The City does not participate in Social Security.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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2025-10-31
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