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Circet USA · 2 months ago

Administrative Assistant- Staffing

Englewood Cliffs, NJ

Full-time

Onsite

Senior Level

5+ years exp

Circet USA is the leading provider of Network Services in North America, specializing in engineering and construction services. They are seeking a highly skilled Bilingual Executive Assistant to support the Chief Financial Officer (CFO), managing multiple priorities and ensuring effective communication and organization.

ConstructionInfrastructureTelecommunications

Responsibilities

Manage the CFO’s calendar, schedule meetings, and coordinate appointments while ensuring effective time management and prioritization of tasks

Serve as a primary point of contact for the CFO, handling correspondence, emails and phone calls in a professional and timely manner

Prepare agendas, materials, PowerPoints, follow-up documentation for meetings and coordinate onsite and offsite events for small and large groups (i.e., executive staff meetings, quarterly team off-sites, annual team workshops, team building events)

Ordering supplies for CFO office, processing invoices, expense settlements

Arrange complex international and domestic travel itineraries, including flights, accommodations, organize travel documents, and transportation, ensuring seamless experience, including last minute changes

Assist in managing and tracking key projects and deliverables, ensuring deadlines are met. Create and edit words, presentations, spreadsheets and other various documents. Coordinate weekly team updates and daily/monthly/quarterly/yearly reviews

Handle sensitive information with discretion and maintain the highest level of confidentiality

Proactively identify and resolve scheduling conflicts logistical issues, and other challenges with a solutions-focused mindset

Research on current market, channel and competitor market trends to stay abreast with changing economy

Qualification

Executive Assistant ExperienceMicrosoft Office SuiteBilingual KoreanBilingual EnglishProject ManagementOrganizational SkillsCommunication SkillsProblem-SolvingAttention to DetailPositive AttitudeFlexibility

Required

Bachelor's Degree

Minimum of 5 years of experience as an executive assistant, preferably supporting C-suite executives

Fluency in Korean and English, with excellent written and verbal communication skills. Ability to send correspondence on behalf of the CFO's office

Proven ability to handle multiple priorities, work under pressure, and meet tight deadlines

Strong organizational skills with a keen attention to detail and accuracy

Expert in Microsoft Office Suite- Excel and PowerPoint

Positive attitude, Sharp, highly intuitive, and able to anticipate up-to-the-minute needs

Highly collaborative and flexible to adapt to changes in schedule and procedure Outstanding ability to juggle competing priorities and thrive in a deadline-driven environment

Benefits

Medical, Dental, and Vision insurance

Digital Health & Wellness Support

Critical Illness, Accident, & Hospital Insurance

Short-term & Long-term disability

Group term & Voluntary life insurance

Flexible Spending and Health Savings Accounts

Paid Time Off & 401K

Company Discount Website

Company

Circet USA

Circet USA is a network services provider, with tailored services including the design, engineering, construction. It is a sub-organization of Circet.

Founded in 2022

Faribault, Minnesota, USA

1001-5000 employees