YMCA of Greater Boston · 2 months ago
Administrative Liaison
Boston, MA
Full-time
Onsite
New Grad, Entry Level
$22.50/hr - $25/hrYMCA of Greater Boston is dedicated to social responsibility and community support. The Housing Administrative Assistant is responsible for managing clerical operations within the program, ensuring effective communication and documentation, and supporting the overall functionality of the housing services.
Health CareWellness
Responsibilities
Answering phone calls and directing them to the appropriate staff
Greeting clients and visitors in a professional manner and providing basic program information as needed
Document arrival and departure of all visiting professional
Manage incoming mail and correspondence and distribute it to the appropriate recipient
Prepare reports and signage as directed by ED or other staff if needed
Scan and electronically file client records and applicable shelter documents
Order both office and janitorial supplies and manage inventory
Manage electronic access control to all residents and authorized visiting professionals
Keep accurate daily accounts of residents in the program's family log
Oversee program amenities usage including laundry, kitchen, play space and common areas
Document any curfew or shelter violations
Write and submit incident reports for all suspicious behavior and injurious actions within the program
Track and distribute meals in a timely manner
Submit reports to Hunger Prevention and specified
Contact the Executive Director of Housing for all urgent issues and matters that are Housing related
Execute, account for and record all residents' evacuation during fire alarm drill or emergency responses
Work with program staff to file 51 A reports to the DCF when warranted
Qualification
Required
Manage the clerical operations of the program
Answering phone calls and directing them to the appropriate staff
Greeting clients and visitors in a professional manner and providing basic program information as needed
Document arrival and departure of all visiting professionals
Manage incoming mail and correspondence and distribute it to the appropriate recipient
Prepare reports and signage as directed by ED or other staff if needed
Scan and electronically file client records and applicable shelter documents
Order both office and janitorial supplies and manage inventory
Manage electronic access control to all residents and authorized visiting professionals
Keep accurate daily accounts of residents in the program's family log
Oversee program amenities usage including laundry, kitchen, play space and common areas
Document any curfew or shelter violations
Write and submit incident reports for all suspicious behavior and injurious actions within the program
Track and distribute meals in a timely manner
Submit reports to Hunger Prevention and specified
Contact the Executive Director of Housing for all urgent issues and matters that are Housing related
Execute, account for and record all residents' evacuation during fire alarm drill or emergency responses
Work with program staff to file 51 A reports to the DCF when warranted
Company
YMCA of Greater Boston
YMCA of Greater Boston is dedicated to strengthening spirit, mind and body of every individual through programs and activities.
Founded in 1851
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.04MKey Investors
ComcastThe Boston Foundation
2023-10-27Grant
2018-12-14Grant· $0.04M
Leadership Team
David Shapiro
Chief Executive Officer
James Morton
President and Chief Executive Officer
Recent News
2025-05-07
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