Penn State University · 2 months ago
Part Time - Athletics - Administrative Support
Penn State New Kensington
Full-time, Part-time
Onsite
New Grad, Entry LevelPenn State University is seeking a part-time Athletics Administrative Support for their New Kensington campus. The role involves supporting the administrative functions of the Athletics Department, including communications, document preparation, calendar coordination, and budget maintenance.
Higher Education
Responsibilities
Greet customers/visitors, provide information and/or refer as appropriate; review and direct phone and mail communications; act on routine requests
Schedule and maintain calendar of appointments and meetings; schedule classrooms or conference rooms
May coordinate travel arrangements, make reservations, and process reimbursements
Compile and organize materials from different sources to draft eMails and memos, prepare documents, meeting materials, and reports
Proofread materials to ensure proper grammar/formatting
Process and review routine payroll and/or human resources forms
Create and maintain work unit files and databases
Perform data entry; gather, assemble and format data to create simple reports
Update and make routine changes to web pages
Attend meetings; record, transcribe and distribute meeting minutes
Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures
May maintain inventory and order/purchase office supplies; arrange for equipment maintenance; process work orders for facilities repairs/needs
Assist in arranging special events
Assist with planning and coordination of projects
May provide training and/or supervision of student and other support staff
Qualification
Required
Greet customers/visitors, provide information and/or refer as appropriate; review and direct phone and mail communications; act on routine requests
Schedule and maintain calendar of appointments and meetings; schedule classrooms or conference rooms
May coordinate travel arrangements, make reservations, and process reimbursements
Compile and organize materials from different sources to draft eMails and memos, prepare documents, meeting materials, and reports
Proofread materials to ensure proper grammar/formatting
Process and review routine payroll and/or human resources forms
Create and maintain work unit files and databases
Perform data entry; gather, assemble and format data to create simple reports
Update and make routine changes to web pages
Attend meetings; record, transcribe and distribute meeting minutes
Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures
May maintain inventory and order/purchase office supplies; arrange for equipment maintenance; process work orders for facilities repairs/needs
Assist in arranging special events
Assist with planning and coordination of projects
May provide training and/or supervision of student and other support staff
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
Founded in 1855
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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