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Affinity Management Services, LLC · 2 months ago

Administrative Assistant - Onsite Community Association

Homestead, FL

Full-time

Onsite

Entry Level

$19/hr - $19/hr

2+ years exp

Affinity Management Services is an Association Management Company serving Miami-Dade, Broward, and Palm Beach County for over 15 years. They are seeking an Administrative Assistant to provide support to managers and employees, assist in daily office needs, and manage general administrative activities.

Financial ServicesManagement ConsultingProperty Management

Responsibilities

Provide excellent customer service to residents within the community by answering and directing phone calls, emails, and other correspondence

Address unit owners' inquiries via phone, email, or in person

Help process purchases and leases applications

Check in clubhouse guest (if applied)

Check in vendors who come onto the property

Update Owners/Tenants in Directory or any information

Ability to access and accurately input information using a computer system

Performs tasks assigned by management. (Excellent verbal, comprehension, listening and problem-solving skills)

Maintain a clean and organization, have general task assistance

Courier Request, return and distribute mail

Maintain and organize files and records

Schedule appointments and meetings

Prepare reports, memos, and other documents

Assist with event planning and coordination

Manage office supplies and inventory

Provide support to other staff members as needed

Qualification

Administrative Support ExperienceCustomer ServiceProperty Management ExperienceTime ManagementBilingualComputer ProficiencyInterpersonal SkillsOrganizational Skills

Required

High school diploma/GED equivalent required

Amazing interpersonal abilities

Experience within the Property Management, Condo/HOA Law or Real Estate industries

Knowledge of Architectural Modification processing procedures

Strong Administrative Support Experience

Willingness to maintain confidentiality

Time management skills

Requires a minimum of (2) year's in customer service in the hospitality industry or similar

Excellent oral and written communication with interpersonal skills

Empathy and friendly phone manners required

Is able work with a computer hardware/software is a must

Have top of the line organizational skills and handle multitasks at once

Must be able to stand and move throughout office and continuously perform essential job functions with or without reasonable accommodations for the entire shift

Weekend availability required