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Guthrie · 2 days ago

Administrative Coordinator - Internal Med Residency - Full Time

Binghamton, NY

Full-time

Onsite

Mid, Senior Level

$24.87/hr - $38.08/hr

5+ years exp

Guthrie is seeking an Administrative Coordinator for their Internal Medicine Residency Program. This role involves providing administrative support, managing operational and financial aspects of the residency program, ensuring compliance with accreditation requirements, and serving as a liaison among various stakeholders.

Health CareHospitalPersonal Health

Growth Opportunities

Responsibilities

Act as lead point person for residency program to manage and coordinate the program as directed by the DME/MRP and PD

Possess through knowledge of policy and procedure guidelines determined by ACGME, RRC, LCME/COCA, institution and specialty board to successfully adhere to the requirements and manage the program accreditation process

Coordinate full scope, recruitment, onboarding and orientation process for program, including the use of ERAS and NRMP. For screening, comparing, processing, and ranking applicants

Provide strategic planning support and development, perform, and monitor S.M.A.R.T. goal driven project work for the program

Support the residency by providing and maintaining accurate, relevant data about specific program requirements and compliance standards in all GME related systems (i.e. ACGME, ERAS, NMRP, WebAds, New Innovations, Specialty Board, FRIEDA, etc.)

Direct the workflow and supervise the necessary administrative paperwork and records for the program to ensure compliance and meet accreditation and governance standards

Develop, manage and monitor budget in coordination with the MRP, DME, and PD

Oversight, track, and verify procedure and work hour logs to meet program completion requirements; work hours, conference attendance, EMR Compliance, etc

Coordinate resident filing, data management, seasonal program activities and timeliness, including in-training exams, PEC and CCC milestones

Implement, maintain and refine the resident, faculty and programs evaluations systems

Under the direction of MRP and DME, create and/or maintain external (annual review) program advertising/media through websites, brochures, publications and other social media

Participate in resident wellness events as appropriate, including graduation and wellbeing activities as appropriate to support an environment of appreciation and wellness for all team members

Prepare and maintain resident/faculty schedules including rotation schedules, call schedules, lecture schedules

Be able to occasionally travel for professional development

Qualification

ACGME complianceProgram managementBudget managementMicrosoft OfficeData managementMultitaskingProfessional attitudeInterpersonal skillsTime managementIndependent work

Required

Five years administrative assistant (or related secretarial) experience required

Computer skills and proficiency in multiple software programs including; Microsoft Office, Word, Excel, Power Point and willingness to learn other programs/software that becomes relevant and required for program

Must be able to handle diverse workload, demonstrate strong multitasking capability, exercise solid professional, individual judgement within limits of standard practice

Must have the ability to work well under pressure and maintain composure with a pleasant, positive, professional attitude

Must be motivated, energetic and detail oriented

Individuals must have strong interpersonal skills, be able to work independently, and possess time management skills

Familiarity in hospital or medical setting desired

Two-year degree, associate's degree in secretarial sciences preferred: however, related and significant experience at the administrative may be considered in lieu of a degree