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Aimtal · 2 months ago

Account Marketing Coordinator

United States

Full-time

Remote

Entry Level

1+ years exp

Aimtal LLC is a global integrated marketing agency focused on helping B2B brands become industry leaders. The Account Marketing Coordinator will support day-to-day operations of client accounts, ensuring projects are organized, timelines are met, and communication flows smoothly between teams and clients.

AdvertisingDigital MarketingGraphic DesignLead GenerationSocial MediaWeb Design

Responsibilities

Own the creation, maintenance, and organization of all client and internal project tasks within ClickUp to ensure every project component is actively managed

Develop and meticulously maintain detailed project timelines for all active accounts, with special attention to large, complex projects like website designs and video production

Accurately translate client requests, project needs, and approved timelines into clear, actionable project plans and tasks within ClickUp for the delivery team

Assist Account Managers with weekly team workload assessments in ClickUp to ensure a healthy, balanced, and sustainable distribution of tasks across the delivery team

Perform weekly hours and budget checks against project scopes to flag potential risks or scope creep to Account Managers

Identify and assist in the development of new processes or systems to improve agency-wide project management and delivery operations

Prepare detailed client meeting agendas and take accurate, concise meeting notes and action items for both internal and client calls

Send marketing materials to clients, including meeting agendas, final campaign assets, action item summaries, and weekly status reports and project updates

Act as the liaison to efficiently facilitate and manage the review and feedback loop on marketing assets between the client and the Aimtal delivery team

Manage the scheduling of all client and internal team meetings, ensuring smooth coordination across multiple stakeholders and time zones

Conduct rigorous quality assurance checks on all final deliverables before client review, ensuring alignment with the original brief, brand standards, and complete accuracy

Confirm that all final project versions reflect every client and internal edit, and manage the final submission of project deliverables to the client

Assist Account Managers in creating project charters and comprehensive documentation that clearly defines project scope, goals, and team roles

Capture internal processes and workflows to create or refine documentation that improves team efficiency and knowledge sharing

Assist with the coordination and organizational setup of integrated marketing campaigns across channels, including organic social, paid advertising, and HubSpot activities

Assist with the creation and maintenance of marketing content calendars, ensuring milestones and deadlines are tracked and communicated

Monitor and research industry trends, competitor actions, and changes that may impact client strategies

Perform various administrative tasks to support the delivery team across marketing activities

Qualification

Marketing coordinationClient communicationProject managementClickUp proficiencyGoogle WorkspaceQuality assuranceSocial media knowledgeTeam collaborationAttention to detailTime managementProblem-solvingInterpersonal skillsAdaptability

Required

Bachelor's degree in Marketing, Communications, Business, or a related field

1-2 years of experience in marketing and/or project coordination; agency/B2B experience is a plus

Previous experience in a marketing agency environment is highly desirable, particularly one focused on B2B clients. Relevant internship experience will be strongly considered

Proven ability to manage multiple projects and deadlines in a fast-paced environment

A sharp eye for detail for quality assurance, proofreading deliverables, and maintaining accurate project documentation

Clear, professional written and verbal skills for client and team collaboration

A self-starter attitude with the ability to anticipate needs, identify potential project risks, and take initiative to solve problems before they escalate

A true team player with strong interpersonal skills, capable of working effectively with cross-functional teams (creative, strategy, account management) to achieve common goals

Superior ability to prioritize tasks, manage time effectively, and operate with a sense of urgency to meet tight deadlines

Thrives in a dynamic, remote work environment and can easily pivot between different tasks and client needs

Proficient with project management tools like ClickUp, Asana or Monday.com; experience with ClickUp is highly preferred

High proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and/or Microsoft Office Suite (Word, Excel, PowerPoint)

Familiarity with marketing automation platforms such as HubSpot

Basic understanding of social media platforms such as LinkedIn and Instagram, as well as social media management tools (e.g., Sprout Social, Hootsuite)

Experience using collaboration tools like Slack and video conferencing platforms like Zoom or Google Meet