Invesco · 8 hours ago
Administrative Assistant, Private Credit
New York, NY
Full-time
Onsite
Mid Level
$85K/yr - $90K/yr
4+ years expInvesco is one of the world’s leading independent global investment firms, dedicated to rethinking possibilities for clients. The Administrative Assistant will provide administrative support for the Invesco Private Credit Team, assisting with travel arrangements, calendar management, and general administrative tasks.
FinanceFinancial ServicesVenture Capital
Responsibilities
Domestic and International travel with multi country and multi city stops, including car services as needed, hotel and air bookings
The successful candidate will partner with and take direction from the lead Executive Assistant to ensure that the team’s travel needs are well coordinated and organized
This includes working together to ensure that complete itineraries are presented in a consolidated and chronological manner; that schedules are current; and that updates are provided daily
Assist with processing of required visa(s) for team’s passports for upcoming trips
Filing and retrieving documentation for Visas for multiple countries across a diverse group of nationalities/citizenships
Gather, prepare, and execute expense reports for the team as assigned and needed
Candidate will partner with the lead EA to keep individual and team calendars updated and will play an integral role in scheduling meetings globally
Will be responsible for managing calendars in multiple time zones
This role would manage a roughly 5 calendars’ directly but will expand coverage as directed/needed
Routine review of calendars to check for accuracy of logistics; guest names in Proxy Click, conference room bookings etc
Full coverage and support of the lead EA’s teams when lead EA is on paid time off
Assist the entire team stay focused on most important things by actioning business and administrative issues in advance
Process invoices for department as requested/needed
Perform office duties that include ordering supplies and water supply, any maintenance issues that arise managing spreadsheets as directed by lead EA
Contribute to the efficiency of the area by organizing and expediting the flow of work to appropriate staff members
Provide support by screening and routing mail, visitors, and telephone calls, responding to requests for information and furnishing the information when possible or referring to appropriate area/person and other clerical duties, including photocopying and faxing
Coordinate lunch orders as needed
Perform diverse, tactical, and confidential administrative support functions for manager
Other duties as assigned
This position requires occasional overtime
Qualification
Required
4+ years of experience in an administrative support role. Preferably with a global finance team
SAP Concur or similar expense management system
Firm understanding of expense management
Sophisticated digital literacy in Microsoft Office (Word, Excel, PowerPoint) must be proficient in document management & creation with demonstrated ability to combine documents from all MS Office products & Adobe Acrobat
Ability to manage through multiple concurrent tasks in an environment of rapidly changing priorities
Detail oriented
Able to work independently
Ability to collaborate well on a team
Act with urgency with all assignments while prioritizing as necessary
Preferred
Global administrative experience is a plus
Benefits
Flexible paid time off
Hybrid work schedule
401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
Health & wellbeing benefits
Parental Leave benefits
Employee stock purchase plan
Company
Invesco
Invesco Ltd.
5001-10000 employees
H1B Sponsorship
Invesco has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (57)
2024 (60)
2023 (54)
2022 (63)
2021 (63)
2020 (67)
Funding
Current Stage
Late StageLeadership Team
Kelvin Liu
Partner & Senior Portfolio Manager
Recent News
PR Newswire
2026-01-03
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2025-10-28
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