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Remora · 2 months ago

Office Manager / Executive Assistant

Wixom, Michigan, United States

Full-time

Hybrid

Mid Level

$65K/yr - $85K/yr

3+ years exp

Remora is a company focused on carbon capture technology for trains and trucks, generating revenue by extracting and purifying CO2 from exhaust. They are seeking an Office Manager / Executive Assistant to support the leadership team, manage daily operations, and enhance internal systems for better efficiency and communication as the company scales.

Carbon CaptureIndustrialTransportation

Responsibilities

Plan & Develop operational systems and support infrastructure:

Design and maintain internal administrative systems to streamline meeting coordination, travel planning, office supply management, document tracking, and executive workflows

In partnership with the People team and IT support onboarding processes for new hires ensuring new team members feel welcome and set up for success from day one

Own the communication, scheduling and logistics of internal company events, onsite visits, and team gatherings. Anticipate upcoming administrative and operational needs based on company growth and proactively put solutions in place

Execute key administrative and operational functions with precision:

Provide high-level executive support including complex calendar management, travel bookings, expense reporting, meeting preparation, and follow-up for the CEO and other senior leaders

Serve as the point person for all office operations — overseeing vendor relationships, facilities upkeep, mail and shipping logistics, and inventory management

Own logistics for internal events such as all-hands meetings, company offsites, leadership retreats, and on-site visits for customers, investors, and other visitors

Manage purchasing, supplies, and vendor invoicing in coordination with the Finance team to ensure timely and accurate payments

Collaborate across teams to support culture, communication, and coordination:

Work closely with the People Ops and Recruiting teams to coordinate interview scheduling, candidate travel, and onboarding logistics

Support internal culture-building efforts by organizing team events, birthday recognitions, milestone celebrations, and employee engagement activities

Partner with cross-functional teams to ensure alignment on priorities and act as a connector between leadership and staff on important communications

Be a trusted go-to resource for employees needing help navigating processes, accessing resources, or resolving day-to-day blockers