Echelon Services, LLC · 2 months ago
Manager, Administrative II
San Diego, CA, USA
Full-time
Onsite
Mid, Senior Level
$90K/yr - $100K/yr
5+ years expEchelon Services LLC is a Native Hawaiian-owned 8(a) small business that delivers secure, mission-ready IT, cyber, data, and program support to the Department of Defense and federal partners. They are seeking a proactive Manager, Administrative II to coordinate and execute day-to-day administrative operations in support of NIWC Pacific and NAVWAR programs in San Diego. This role involves managing core business support functions, standardizing procedures, improving workflows, and delivering polished products on time while collaborating across functional teams.
AppsCyber SecurityData Center AutomationData Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Coordinate calendars, meetings, visitor access, and travel; prepare agendas and logistics and capture minutes and action items
Prepare, edit, and format professional correspondence, information papers, briefings, and status reports that meet DoD and Navy standards
Maintain task and suspense trackers; monitor deadlines and follow up to drive closure
Administer records and shared repositories; ensure proper organization, retention, and protection of sensitive information
Support configuration control and version management for shared documents, templates, and trackers
Manage routine supply and property requests; track orders and maintain basic accountability logs
Collect and consolidate inputs from finance, logistics, engineering, and cybersecurity staff for recurring reports and deliverables
Identify workflow gaps and recommend simple process improvements and SOP updates
Provide courteous, timely customer service to government leads, teammates, and visitors
Qualification
Required
Active Top Secret with SCI clearance
Bachelor's degree in Accounting, Finance, Economics, Business Administration, or a related field
Five (5) or more years of administrative or operations support experience; at least two years supporting a federal or DoD environment
Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint); able to create clear trackers and executive-ready documents
Strong organization and attention to detail with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills; produces error-free work products
Demonstrated self-starter who anticipates needs and follows through with minimal supervision
Preferred
Experience supporting NAVWAR or NIWC Pacific, or similar DoD program offices
Familiarity with DoD/Navy correspondence formats and records management practices
Experience developing SOPs, checklists, or simple process improvements
Basic familiarity with procurement/supply processes or property accountability
Benefits
Comprehensive benefits including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, and paid sick leave consistent with California law.
Company
Echelon Services, LLC
Echelon Services provides cutting-edge technology consulting services to federal agencies and industry partners that modernize, secure and fundamentally transform how the U.S.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Tom Ongies
Chief Strategy Officer (CSO)/General Manager
Company data provided by crunchbase