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Pindrop · 1 day ago

Executive Assistant to CEO

United States

Full-time

Remote

Mid, Senior Level

$100K/yr - $130K/yr

5+ years exp

Pindrop is redefining trust in the digital age with innovative authentication technologies. The Executive Assistant will support the CEO by managing schedules, priorities, and communications to enhance operational efficiency and effectiveness.

Cyber SecurityFraud DetectionNatural Language ProcessingSecuritySpeech Recognition

Comp. & Benefits

Responsibilities

Manage the CEO’s schedule with a clear understanding of business priorities and strategic goals

Take a data-informed approach to how time is allocated, helping the CEO stay focused on what matters most

Anticipate needs, balance competing priorities, and continuously refine scheduling practices to support efficiency and energy

Coordinate complex domestic and international travel, agendas, and briefings

Anticipate changes, resolve issues quickly, and support smooth transitions between engagements

Prepare meeting briefs, background materials, and talking points

Track decisions and action items to ensure consistent follow-up and accountability across the organization

Draft and review internal communications to ensure clarity and alignment with the CEO’s voice and intent

Serve as a liaison between the CEO, executive team, board members, and external partners with professionalism and discretion

Introduce lightweight systems that improve follow-through, communication, and visibility

Create a structure that helps the CEO and leadership team move quickly without added complexity

Use AI and modern productivity tools to streamline workflows, summarize materials, and enhance decision-making

Stay curious about new technology that can make executive operations smarter and faster

Handle sensitive information with discretion and professionalism

Build trusted relationships across all levels of the organization and maintain confidentiality at all times

Qualification

Executive Assistant experienceGoogle Workspace proficiencyMicrosoft Office proficiencySchedulingLogisticsCommunication skillsJudgmentDiscretionRelationship managementOrganizational skillsProblem-solving mindset

Required

5+ years as an Executive Assistant, including at least 2 years supporting a C-level executive; CEO experience strongly preferred

Proficiency with Google Workspace and Microsoft Office, plus calendaring, travel, and expense systems

Experience coordinating board or executive-level materials is a plus

Comfortable with occasional after-hours support tied to travel or urgent priorities

Highly organized, composed, and decisive under pressure

Trusted partner who exercises strong judgment and anticipates needs

Skilled communicator who can represent the CEO with professionalism and care

Operates with urgency, curiosity, and a solutions mindset

Comfortable balancing strategic support with hands-on execution

Benefits

Unlimited Paid Time Off (PTO)

4 company-wide rest days in 2025 where the entire company rests and recharges!

Generous health and welfare plans to choose from - including one employer-paid “employee-only” plan!

Best-in-class Health Savings Account (HSA) employer contribution

Affordable vision and dental plans for you and your family

Employer-provided life and disability coverage with additional supplemental options

Paid Parental Leave - Equal for all parents, including birth, adoptive & foster parents + One year of diaper delivery for your newest addition to the family! It’s our way of welcoming new Pindroplets to the family!

Identity protection through Norton LifeLock

Remote-first culture with opportunities for in-person team events

Recurring monthly home office allowance

When we need a break, we keep it fun with happy hours, ping pong and foosball, drinks and snacks, and monthly massages!

Remote and in-person team activities (think cheese tastings, chess tournaments, talent shows, murder mysteries, and more!)

Company holidays

Annual professional development and learning benefit

Pick your own Apple MacBook Pro

Retirement plan with competitive 401(k) match

Wellness Program, including Employee Assistance Program, 24/7 Telemedicine