Brightline Trains · 2 months ago
Grant & Assistant Project Manager - downtown Miami
Miami, FL
Full-time
Onsite
Senior Level
5+ years expBrightline Trains is dedicated to creating meaningful connections through exceptional travel experiences. The Grant & Assistant Project Manager will support the development and construction initiatives by managing public funding opportunities and ensuring compliance with all funding requirements while collaborating across various teams and external partners.
Facility ManagementPublic TransportationTransportationTravelTravel Accommodations
Responsibilities
Assist in the coordination, planning, and execution of capital projects, ensuring alignment with Brightline’s safety, schedule, budget, and quality goals
Support the Project Manager in managing contractors, consultants, and vendors to deliver projects on time and within budget
Review and track project budgets, commitments, and cost exposures; maintain project logs including Potential/Pending Change Orders
Participate in progress meetings with design professionals, contractors, and stakeholders, including municipalities and federal agencies
Review, negotiate, and process payment applications, change orders, and contract documents
Monitor submittals and RFIs, ensuring timely and coordinated responses
Support project reporting, including preparation of weekly status updates and inputs to executive-level monthly reports
Assist in project closeout, commissioning, and turnover to operations
Ensure compliance with Brightline’s financial controls, procurement procedures, and safety policies
Utilize project management tools such as Primavera P6, PMWeb, and Microsoft Office Suite to track schedules, costs, and documentation
Identify, track, and evaluate grant opportunities (federal, state, and local) relevant to Brightline’s projects, including safety initiatives, expansion, and infrastructure improvements
Lead or support the preparation of competitive grant applications, coordinating across departments to develop compelling proposals, supporting documentation, and cost-benefit analyses
Manage awarded grants through implementation, ensuring compliance with all federal and state requirements, including Buy America, Davis-Bacon, and DBE participation
Coordinate grant reporting activities—collecting data, preparing financial and performance reports, and ensuring timely submission to granting agencies
Serve as liaison with grantors, partner agencies, and internal stakeholders for all post-award communications, amendments, and reporting requirements
Support the finance team with grant invoicing, documentation, and reimbursement tracking
Maintain current accounts and credentials in grant portals (SAM.gov, Grants.gov, GrantSolutions, Delphi, etc.)
Collaborate with legal, procurement, and finance teams to execute grant agreements and flow-down provisions to contractors and vendors
Act as a coordinator and facilitator between development, construction, and operations teams to ensure alignment of schedules, deliverables, and compliance milestones
Assist leadership in maintaining communication across departments, tracking action items, and following up to ensure timely resolution
Represent Brightline professionally with external stakeholders, including cities, regulatory agencies, and community partners
Support implementation of company-wide project control, quality, and reporting systems
Qualification
Required
Bachelor's degree in Construction Management, Engineering, Architecture, Public Administration, Business, or related field
Minimum 5–8 years of experience in project management, grant management, or related fields within infrastructure, construction, or transportation
Demonstrated experience managing complex, multi-stakeholder capital projects
Proven track record of preparing and managing grants, preferably federally funded transportation or infrastructure programs
Strong organizational and communication skills, with ability to manage multiple priorities in a fast-paced environment
Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with Primavera P6, PMWeb, or similar project management tools preferred
Strong analytical and writing skills, with the ability to synthesize technical information into clear reports or narratives
Detail-oriented with demonstrated ability to ensure compliance and documentation accuracy
Collaborative, self-driven, and adaptable to changing priorities
Preferred
Experience with Primavera P6, PMWeb, or similar project management tools
Familiarity with federal funding regulations and reporting requirements (FTA/FRA/DOT)
Company
Brightline Trains
Brightline Trains provides passenger rail service. It is a sub-organization of Fortress Investment Group.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$216.65MKey Investors
U.S. Department of TransportationFederal Railroad Administration
2023-12-05Grant
2023-09-25Grant· $1.65M
2023-03-08Debt Financing· $215M
Leadership Team
T
Tom Rutkowski
VP & Chief Mechanical Officer
Gary Smith
Chief Accounting Officer
Recent News
Seattle TechFlash
2025-07-29
The Orlando Sentinel
2025-05-07
Company data provided by crunchbase