Mass General Brigham · 2 months ago
Sr. Admin Asst./Program Coordinator
Boston-MA
Full-time
Hybrid
Senior Level
$20.43/hr - $29.21/hrMass General Brigham is a not-for-profit organization that relies on a wide range of professionals to advance its mission of providing exceptional patient care and research. The Sr. Admin Asst./Program Coordinator will provide high-level administrative support to the executive and management teams, managing schedules, coordinating meetings, and ensuring efficient office operations.
Health CareHome Health CareMedical
Responsibilities
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements
Prepare, review, and edit reports, presentations, and other documents
Handle incoming and outgoing correspondence, including emails, letters, and phone calls
Organize and maintain office files, both electronic and physical
Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items
Arrange logistics for internal and external meetings, including room bookings and catering
Serve as the primary point of contact between executives and internal/external stakeholders
Draft and distribute memos, announcements, and other communications as directed
Oversee office supplies inventory, ordering, and distribution
Ensure office equipment is properly maintained and serviced
Coordinate with IT for technical support and equipment needs
Assist in the planning and execution of special projects and events
Monitor project time lines and ensure deadlines are met
Qualification
Required
High-level administrative support experience
Experience managing executive schedules, including appointments, meetings, and travel arrangements
Ability to prepare, review, and edit reports, presentations, and other documents
Experience handling incoming and outgoing correspondence, including emails, letters, and phone calls
Organizational skills to maintain office files, both electronic and physical
Experience scheduling, coordinating, and facilitating meetings, including preparing agendas, taking minutes, and following up on action items
Logistical coordination for internal and external meetings, including room bookings and catering
Ability to serve as the primary point of contact between executives and internal/external stakeholders
Experience drafting and distributing memos, announcements, and other communications
Inventory management of office supplies, including ordering and distribution
Knowledge of office equipment maintenance and servicing
Coordination with IT for technical support and equipment needs
Assistance in planning and execution of special projects and events
Ability to monitor project timelines and ensure deadlines are met
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums and bonuses as applicable
Recognition programs designed to celebrate your contributions and support your professional growth.
Company
Mass General Brigham
Mass General Brigham specializes in providing medical treatments and health diagnostics services.
Founded in 1994
10001+ employees
H1B Sponsorship
Mass General Brigham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (77)
2024 (61)
2023 (93)
2022 (70)
2021 (80)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
E
Erin Flanigan
SVP, Human Resources, Community, Specialty Hospital Division
O’Neil A. Britton
Chief Integration Officer, Executive Vice President
Recent News
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