Planned Parenthood North Central States · 2 months ago
Payroll Specialist - Remote
United States
Full-time
Remote
Entry, Mid Level
$70K/yr - $75K/yr
2+ years expPlanned Parenthood North Central States is dedicated to providing comprehensive sexual and reproductive health care. They are seeking a Payroll Specialist to manage the payroll process, maintain payroll records, and ensure accurate and timely processing of payroll information for the organization.
Hospital & Health Care
Responsibilities
Perform complete and accurate processing of biweekly multi-state payrolls for exempt and non-exempt employees
In coordination with partner in Human Resources, manage the functions of payroll operations including salaries, benefits, exceptions, court ordered deductions, and payroll taxes for all Agency services and programs
Research and gather required documents to set up new states in payroll system that meet payroll related state and local requirements along with state and local registration
Manages regular preparation of payroll reports for Senior Management, Human Resources and Finance departments on a weekly, monthly, quarterly, or year-end basis as applicable
Maintains employee confidence by responding to employee payroll-related questions and resolve issues in a timely and professional manner
Assist with providing payroll information for audits and internal control reviews for the Payroll processing cycle
Provide payroll data reports for Worker’s Compensation renewal policies and annual Worker’s Compensation audit
Prepare payroll and benefit related general ledger entries, coordinating with vendors and partners in Human Resources for support related to all direct payroll journals, including bank transactions
Responsible for adherence to all governmental reporting and regulations and maintenance of sound control processes to protect company assets and advise Management of needed actions
Initiates and controls efforts and procedures to maintain data integrity
Identifies key and/or recurring issues, including systems set up and other issues, and assists in resolution through working with vendors on configuration, training and/or policy and procedural solutions
Review and analyze current payroll and benefits administration processes and tax procedures and recommend changes to Company policies resulting in best practices
Approves workflows for direct deposit and W-4 changes in HRIS
Managing Workforce Management system, assisting managers with issues with the system, resolving problems, reviewing overtime hours, multiple pay rates, inappropriate classifications, and supervisory signoffs
Administering and processing all payroll changes for new hires, terminated employees, and employees receiving promotions, demotions or raises, through the system based on supervisor approval and plan guidelines
Direct oversight and preparation of various payroll reports, such as: G/L reports, earnings reports, hours, and earnings per month for various departments, as well as sending departments various payroll data reports upon request
Maintaining personnel files as they relate to payroll
Identify problems and compliance issues and coordinate implementation of corrections with internal team members
Regularly auditing our payroll files to ensure the accuracy of employees’ records. Responsible for compiling accurate and timely data for annual payroll and other audits
Providing customer service to all staff members regarding payroll daily. Advising managers and staff members as to the appropriate policies and procedures regarding compensation
Provide initial and ongoing training for management on time management system
Qualification
Required
Associates degree or equivalent experience
2+ years' experience with multi-state payroll administration required
Experience in annual audits, various payroll filings, new state registrations
Strong attention to detail, highly organized and solid knowledge of payroll and benefit principles
Well-developed written and verbal communication skills
Ability to successfully interact with people at all levels of the organization
Strong experience with Excel and HR systems
Benefits
Medical, Dental & Vision Insurance with equity-based premium tiers
NICE HEALTHCARE. A free, virtual primary care for entire household (in-home available for qualifying locations) Services include: 80 free labs, free x-rays, and physical tests, live, virtual physical therapy, 550+ free medications and more!
HealthiestYou – Virtual Care for employees outside of NICE Healthcare’s network. (ND and SD)
Proximal Health – Helps members access high quality, cost-effective, providers for certain services and offers $1,500 tax free benefit when members choose a designated provider for eligible services
Employee Assistance Program
Continued Education Reimbursement: up to $500 per year & 2 paid CEU days.
Flex Spending Account
Life Insurance
Eligibility for Federal Student Loan Forgiveness
Paid time off: PTO starting at .05769 accrual rate per hour worked.
8 hours volunteer paid time off annually.
8 paid federal holidays & 2 paid floating holidays.
Retirement: 403(b) with employer match, 50% for the first 6% deferred
8 weeks Paid Parental Leave
Pet Insurance
Bereavement Leave
Earned Extended Leave
Free subscription to Headspace App
Time off to vote.
Employee discounts for electronics, appliances, hotels, gift cards, apparel, cars, fitness memberships, groceries, and at Office Depot, Verizon, AT&T, Dell & more.
Company
Planned Parenthood North Central States
Planned Parenthood North Central States (PPNCS) and its subsidiary organizations provide, promote, and protect reproductive and sexual health through high quality care, education and advocacy.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Ruth Richardson
President & CEO
Kurt Kaiser
Chief Financial Officer
Company data provided by crunchbase