NEOGOV · 3 months ago
Deputy County Clerk
Mason, MI
Full-time
Onsite
Entry, Mid Level
$46K/yr - $46K/yr
2+ years expNEOGOV is seeking a Deputy County Clerk for Ingham County. The role involves processing and recording vital documents, assisting customers with inquiries, and ensuring compliance with local, state, and federal regulations regarding vital records.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Processes requests for information, certificates and documentation relating to the many vital records that the County Clerk is the custodian of
Provides counter assistance in issuing certified copies of vital records listed previously and explaining the procedures of the Clerk’s Office to customers
Answers calls, emails, faxes, and written requests to the Clerk’s Office and responds to inquiries related to the processing of vital records and other functions of the office
Receives, analyzes for errors and if applicable, processes various documents relating to the processing of concealed weapon license applications, for proper documentation and completeness
Issues marriage licenses by checking residency, reviewing application for completeness, accepting and receipting fees and preparing marriage licenses
Accepts, reviews for acceptable filing and processes Notary applications and surety bonds
Receives, analyzes for proper information, and processes birth certificates by reviewing for completeness, assigning numbers making copies and filing
Receives, analyzes for proper completion, and processes death certificates by reviewing for completeness, assigning file numbers, making copies and filing
Receives, processes and prepares Assumed Name Certificates, enters information from Assumed Name Certificates in the computer
Assists with ballot preparation, including, but not limited to, proofreading and typing
Receives campaign filings and assists with the review of such documents for errors and omissions
Receives, processes, and files Oaths of Offices, deputization, and Revocations of Oaths of Office for various offices
Prepares reports for other governmental agencies of records or documents files or applications made with the County Clerk’s Office
Scanning and filing physical vital records to electronic media for later ease of review and provision of certified copies
Counts and balances till daily. This balancing includes, but is not limited to, cash, checks, debit and credit card transactions
Uses a variety of software programs to provide secretarial support including typing, data entry, proofreading, filing, copying, scanning, faxing, processing incoming mail, distributing outgoing mail and other clerical functions
Must be familiar with local, state, and federal statutes, as well as constitutional obligations relating to the processing, confidentiality, handling, and retention of vital records including but not limited to the Firearms Laws of Michigan, Assumed Name Certificates, Birth Records, Marriage Licenses, and Death Certificates
Uses software programs provide by the State Of Michigan and others to process and handle vital records. These systems include but are not limited to VERA, EDRS, MiCJIN, QVF, and others
May be required to assist in training new Deputy Clerks after gaining experience in the position
Qualification
Required
A minimum of a Bachelor's Degree is required
A minimum of two years' experience as a Deputy Clerk or equivalent experience
Must be able to be commissioned and serve as a Notary Public
Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions
Ability to meet deadlines in a timely manner, change focus on projects as needed and multitask
Dependable and regular attendance required
Ability to handle stressful situations on an occasional basis
Ability to maintain excellent customer service during stressful situations
This position requires the ability to sit, stand, walk, twist, bend, stoop/crouch, squat, kneel, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers
This position's physical requirements require periodic stamina in twisting, bending, stooping,/crouching, squatting, kneeling, lifting, carrying, pushing, pulling, grasping, handling and pinching
This position's physical requirements require regular stamina in sitting, standing, typing and enduring repetitive movements of the wrists, hands or fingers
This position performs medium work requiring the ability to exert between 20-50 pounds of force in the physical requirements above
This position primarily requires close visual acuity to perform tasks within arm's reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc
This position requires the ability to communicate and respond to inquiries both in person and over the phone
This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer
This position requires the ability to handle varying and often high levels of stress
Preferred
Prefer some experience related to processing of vital records, data processing and related areas
Benefits
Ingham County offers a wide range of benefits to support you in your career.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
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2025-10-31
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