Alameda Health System · 2 months ago
Executive Assistant-Project Coordinator
Oakland, CA
Contract
Onsite
Senior Level
5+ years expAlameda Health System is hiring! The Executive Assistant-Project Coordinator provides administrative, operational and organizational services to senior executives while coordinating various projects and studies. This role involves maintaining schedules, managing communications, and supporting budget management among other responsibilities.
Health CareHospital
Responsibilities
Engages in the coordination and planning of operational projects, space utilization and administrative duties
Prepares and maintains detailed spreadsheets, presentations, and personnel requests
Coordinates timekeeping issues or submissions
Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate
Maintains accurate records and files related to work performed
Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees
Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases
Plans, oversees, reviews, and implements administrative services supporting the executive’s activities and functions
Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests
Create and update the website of assigned departments in collaboration with the public affairs department
Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system
Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations
Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions
Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations
Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed
Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received
Performs revenue and expenditure projections for department’s budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records
Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member
Qualification
Required
High School diploma or equivalent
Certification as a Project Management Professional PMP
Lean Six Sigma Certification: Green Belt
Microsoft Office certification required within 12 months of hire, Expert Level
Six Five years office administrative experience; three years as an Executive Assistant II
Preferred
Master's Degree
Benefits
100% employer health plan for employees and their eligible dependents
Unique benefit offerings that are partially or 100% employer paid
Rich and varied retirement plans and the ability to participate in multiple plans.
Generous paid time off plans
Company
Alameda Health System
Alameda Health System is a public health care center.
1001-5000 employees
H1B Sponsorship
Alameda Health System has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (2)
2023 (1)
2021 (6)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
$77MKey Investors
Department of Health Care Services
2025-05-16Grant· $77M
2024-09-26Grant
Leadership Team
James Jackson
Interim Chief Executive Officer
Christine Yang, CHCIO
Vice President & Chief Technology Officer
Recent News
2026-01-03
2025-12-10
Company data provided by crunchbase