STEM Coding Lab · 2 months ago
Program Operations Administrator
Pittsburgh, PA 15212
Full-time
Onsite
New Grad, Entry Level
$30K/yr - $45K/yrSTEM Coding Lab is a nonprofit organization focused on providing computer science education to underserved children in Pittsburgh. The Program Operations Administrator will support the delivery of educational programs by managing administrative tasks, coordinating volunteers and interns, and overseeing inventory management.
EducationSTEM EducationUnderserved Children
Responsibilities
Support new hire onboarding by ensuring clearances and paperwork are properly completed and submitted in a timely manner
Ensure required paperwork is on file for all staff, interns, and volunteers and oversee distribution of clearances to partner organizations
Serve as the primary point of contact for teachers requesting planned and unexpected time off, including facilitating the process for substitute coverage
Assist with data entry and oversight for building class schedules and program outlines
Develop and document clear processes and procedures, based on policies for school and community partner roles, responsibilities and expectations
Support data collection and analysis as needed for reporting purposes
Research and make recommendations for improved inventory management systems
Oversee inventory management for classroom supplies and robotics equipment
Coordinate timely and efficient distribution of supplies for in-school, afterschool, and summer programming
Monitor equipment and supply inventory for broken or missing items
Work collaboratively with the Director of Program Development to accurately assess supply and equipment needs each semester
Assist with oversight of the volunteer management database (experience with Civic Champs or similar platform preferred)
Coordinate volunteers for special events and classroom needs
Serve as the primary point of contact for interns, following their onboarding
Manage weekly intern schedules and facilitate any necessary rescheduling of roles based on program cancellations
Oversee tracking of volunteer and intern hours and schedules
Deliver supplies and equipment to partner locations as needed
Other duties as assigned
Qualification
Required
Experience with Google Suite
Willingness to travel to partner locations throughout Allegheny County (up to 30% travel weekly)
Schedule Flexibility: while this position is full-time with a typical M-F work week, some virtual early morning availability is required to coordinate unexpected substitute coverage. Some evenings and weekends are required for assistance with special events
Preferred
Experience with Civic Champs or similar platform
Benefits
Opportunity for advancement
Paid time off
Training & development
Company
STEM Coding Lab
STEM Coding Lab is focused on providing computer education to underserved children.
Founded in 2017
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$0.98MKey Investors
Richard King Mellon FoundationEden Hall Foundation
2024-01-08Grant· $0.64M
2022-08-30Grant· $0.1M
2022-04-26Grant· $0.25M
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