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University of California, Riverside · 2 months ago

Administrative & Special Projects Officer

Riverside County, CA

Full-time

Onsite

Mid, Senior Level

$74K/yr - $92K/yr

4+ years exp

The University of California, Riverside is a leading research university located in Southern California. They are seeking an Administrative & Special Projects Officer to provide administrative support and coordinate special projects for various organizational units, including the Office of the Chancellor and the Office of the Provost.

Building MaterialEducationNon ProfitReal Estate

No H1B

Responsibilities

Provide administrative support and special project coordination for organizational units supported by ASSET

Independently research issues, develop reports, and present recommendations to management both orally and in writing

Support all aspects of the unit's functions, including financial and procurement operations, human resources, academic personnel operations, special projects, and space/facilities management

Work with constantly changing priorities, unanticipated urgent demands, and multiple tasks

Qualification

Financial analysisHuman resources policiesAdministrative operationsOnline financial transactionsSpreadsheet softwareUniversity-specific applicationsCustomer serviceInterpersonal skillsCritical thinkingAdaptability

Required

Bachelor's degree in related area and/or equivalent experience/training

Master's degree in related area and/or equivalent experience/training

4 - 7 years of related experience

Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees

Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines

Ability to use discretion and maintain confidentiality

Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills

Strong skills in short term planning, analysis and problem-solving and customer service

Working knowledge and experience preparing and processing online financial transactions, that may include purchase orders, check requests, travel arrangements, and work orders while adhering to established policy and procedures and maintain accuracy

Ability to adapt to changing priorities

Proficiency in the use of spreadsheet and data base software

Preferred

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management

Solid knowledge of common University-specific computer application programs

Advanced knowledge of common University-specific computer application programs

Knowledge of UCR Procurement and Financial systems (ie. Oracle Financials, Concur, e-pay, looker, etc)

Working knowledge of University administrative, financial, HR/AP, and payroll policies and procedures