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Texas Workforce Commission · 2 months ago

Administrative Assistant (Austin)

Austin, TX

Full-time

Onsite

Mid, Senior Level

$3,248/mo - $4,337.09/mo

3+ years exp

Texas Workforce Commission is dedicated to promoting a workforce system that fosters economic prosperity. They are seeking an Administrative Assistant IV to provide advanced administrative support, coordinate information dissemination, and assist with budget projects while working with individuals with disabilities.

EducationGovernmentPersonal DevelopmentPublic RelationsService IndustryStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Performs advanced (senior-level) administrative support or technical program assistance work

Coordinates the disseminating of information, developing filing systems, and coordinating internal administrative support work

Compiles and analyzes complex data and producing statistical reports. Reviews manuals and procedures

Creates and maintains simple to moderately complex spreadsheets. Keeps track of special projects

Coordinates the purchasing and distribution of office supplies by entering purchase requisitions, place orders, verifies receipt of customer and agency purchases, tracks and monitors complex reports on purchases and travel

Develops, coordinates, and maintains filing systems and retrieves information; assists with budget projects, hardware and software troubleshooting

May supervise the work of others and provide guidance to others. Provides training support to other staff

Works under limited supervision, with considerable moderate latitude for the use of initiative and independent judgment

Performs related work as assigned and required to meet the mission and goals of the department, division, and the Texas Workforce Commission agency

Qualification

Vocational Rehabilitation Services ManualRehab WorksPeopleSoftMicrosoft OfficeMicrosoft TeamsSharePointData analysisCustomer serviceOrganizationOffice practicesAttention to detailTime managementTeamworkProblem solvingCommunication

Required

Three years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports

Experience and knowledge of the Vocational Rehabilitation Services Manual (VRSM) policies and interpreting TWC VR policies

Experience with working with people with disabilities, specifically Blind & Visually Impaired

Experience with Rehab Works, TxRocs, PeopleSoft, Microsoft Teams and SharePoint

Experience with compiling data and statistics

High level of Customer Service experience

Skill in attention to detail, organization, and time management

Ability to navigate and effectively use Microsoft Office software programs and the use of standard office equipment

Ability to work well within a team environment

Knowledge of State of Texas governmental agency structure

Ability to problem solve challenging situations

Ability to collaborate and communicate professionally with the general public, agency staff, and vendors

Knowledge of office practices and administrative procedures

Skill in the use of standard office equipment and software

Ability to implement new administrative systems and procedures and to evaluate their effectiveness; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to provide guidance to supervise the work of others

Benefits

Defined Retirement Benefit Plan

Optional 401(k) and 457 accounts

Medical Insurance

Paid time off, including time for vacation, sick and family care leave

Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.

Company

Texas Workforce Commission

Glassdoor3.7

Texas Workforce Commission (TWC) is the state agency charged with overseeing and providing workforce development services to employers and job seekers of Texas.

Founded in 1936

Austin, Texas, USA

1001-5000 employees