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Klemchuk PLLC · 2 months ago

Operations Coordinator - Law Firm

Dallas, TX

Full-time

Onsite

Senior Level

5+ years exp

Klemchuk PLLC is an innovative and growing law firm located in Dallas, Texas focused on intellectual property law. They are seeking a proactive Operations Coordinator to assist in building and maintaining processes for efficient operation of the firm, involving broad operational responsibilities.

AdviceIntellectual PropertyLegal

Responsibilities

Managing accounts payable, accounts receivable, and other accounting functions

Bookkeeping and Clio Manage, including billing support

Vendor management

This position encompasses a wide range of activities with involvement in all phases of administration, personnel, finances, facilities, IT, and business systems

We are building a firm where systems run the business, and people run the systems. This position is responsible for improving and implementing both our operational and financial systems

General admin support of legal personnel, as needed

Qualification

Operations managementClio ManageQuickBooks OnlineKPI managementVendor managementEvent planningCalendar managementFinancial reportingAttention to detail

Required

At least five years operations management with a law firm is preferred; if no legal experience, at least 10 years operational/administrative experience is preferred

Operational success in a professional services environment

Proficiency in Clio Manage and QuickBooks Online

High attention to detail and ability to follow processes with minimal supervision

Able to learn Bill.com, Monday.com, and Dropbox

Event planning, calendar management

Managing KPIs and using common financial reports to make business decisions (budget variance, P&L, cashflow forecast, work pipeline, balance sheet)

Managing vendors such as bookkeepers, accountants, and technology services

Managing accounts payable, accounts receivable, and other accounting functions

Bookkeeping and Clio Manage, including billing support

Vendor management

This position encompasses a wide range of activities with involvement in all phases of administration, personnel, finances, facilities, IT, and business systems

This position is responsible for improving and implementing both our operational and financial systems

General admin support of legal personnel, as needed

High attention to detail and ability to follow processes with minimal supervision

Ability to 'get stuff done' with a positive attitude

Work at a face pace with sometimes conflicting projects

Be proactive and self-reliant if new skills and capabilities need to be learned

Consistent with our core values — (i) great attitude .. puts others first, (ii) driven to make an impact; (iii) always open to a better way; (iv) courage to do the right thing; and (v) someone you can count on