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Luminis Health · 2 months ago

Administrative Coordinator - Support Services

Lanham, MD

Full-time

Onsite

Entry Level

$20/hr - $28/hr

1+ years exp

Luminis Health is a healthcare organization seeking an Administrative Coordinator for their Support Services. The role involves providing administrative support to various departments, managing office records, and coordinating schedules and documentation for security and guest services.

Health CareMedicalNon Profit

Responsibilities

Attend, schedule and take minutes at department-level meetings

Manage office records, files and logs to ensure completion and accuracy

Facilitates vendor/contract agreements and entering into Symplr

Create and maintain employee files as well as track the completion of employee training, competencies and surveys. (for example: HealthStream)

Ensure all new hires have completed new hires packages

Manages equipment maintenance schedules to ensure timely assessments and repairs

Collaborate with department leaders as needed

Collaborates with security management and coordinates scheduling, documentation, and support for departmental and organizational conflict management and other related training programs as necessary

Orders general office supplies, uniforms and equipment

Assist Human Resources with parking registration process, parking violation reports and administration

Coordinates, programs, maintains security system application including, but not limited to, CCURE access control, duress/panic systems, etc

Maintain timecards, schedules and work assignments for employees; enter volunteer hours and Chaplain visits by using various systems such as: COMPASS, VOLTRAK & EXCEL

Create and maintain employee files as well as track the completion of employee training, competencies and surveys

Maintain Guest Services Opening and Closing Procedure and Visitors Logs

Develop and place daily menu signs; and update menu telephone line

Manage and count cash, assist with cash orders and deposits, and assist cashiers with closing out the cash registers at the end of shifts

Maintain and log floor stock orders in computerized spreadsheet system

Organize and review upcoming catering functions and post each week

Maintain timecards through the pay period

Assist with end-of-the-month data collection

Vericlean report and UV light utilization

Complete weekly report on discharge room turnover times