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Children's Aid · 2 months ago

Office Manager

New York, NY

Full-time

Onsite

Mid Level

$23/hr - $24/hr

Children's Aid is an organization focused on supporting community schools, and they are seeking an Office Manager to maintain systems that facilitate communication and accountability. The Office Manager will assist the Community School Director with administrative duties, ensuring compliance with agency policies and managing financial transactions for the school.

CommunitiesEducationHealth CareNon ProfitSocial ImpactUnderserved Children

Responsibilities

Understand and promote the organization’s Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures

Maintaining personnel files for all employees, in compliance with NYS Department of Health, NYC Department of Education, NYC Department of Youth and Community Development, and Children’s Aid

All financial transactions including credit card reconciliation, bank deposits, petty cash flow, handling of currency and collection reports

Preparing, verifying and submitting payroll for approximately 70 employees

Working in collaboration with all program managers to ensure program support

Supervising office support staff to ensure that established systems are adhered to

Working closely with school staff regarding facility program needs, including preparing, coordinating, submitting, and maintaining building permits

Maintaining inventory and ordering equipment and supplies, accordingly

Preparing requisitions and check requests for the various program needs

Handling telephone inquiries

Data entering

Ensuring the upkeep of the office in Room 215

Providing clerical support as needed to site program components

Monitoring office equipment including, fax machine, copier, and computers

Perform other duties as assigned

Qualification

Microsoft WordMicrosoft ExcelData entryPayroll processingBilingual (Spanish/English)Customer serviceProblem-solvingEffective communicationAttention to detailInitiative

Required

Associates Degree required, Bachelor's Degree preferred in Business Administration or related field

Compassionate, enthusiastic, self-starter and reflective

Problem-solving, good customer service, flexible and effective communication skills

Skilled in computer applications with ability to master multiple basic computer databases and their functions including Microsoft Word and Excel

Talented in creating systems for ensuring accurate and timely data collection and inputting

Attention to detail and commitment to meeting deadlines

Comfort taking initiative to learn the data needs of the program, determine and generate corresponding data reports, and share findings on an on-going basis

Good judgment and commitment to ensuring confidentiality of records

Commitment to good attendance and punctuality