InfiniSource Consulting Solutions, Inc. · 2 months ago
DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)
Springfield, IL
Full-time
Onsite
Senior Level
5+ years expInfiniSource Consulting Solutions (ICS) is a government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. They are seeking an Executive Assistant/Administrative Assistant II to provide administrative and program support services to the Department of Homeland Security, including managing calendars, scheduling meetings, and drafting correspondence.
ConsultingGovernmentInformation ServicesInformation TechnologyLegalManagement ConsultingProfessional Services
No H1B
U.S. Citizen Only
Responsibilities
Providing Executive/Assistant I support to high level executives, directors or managers
Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials
Organizing and prioritizing action items and serving as a liaison for internal and external offices
Managing business relationships with other program offices, divisions, and stakeholders
Managing logistics, materials, and generating minutes for meetings
Drafting and editing correspondence
Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation
Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records
Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions)
Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual’s and/or teams’ objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations
Qualification
Required
A minimum of a Bachelor degree
A minimum of three (5-8) years of experience performing high-level administrative duties is required; Federal government experience is desired
Ability to communicate in English both orally and in writing
Proficiency in various types of Information Technology resources such as Microsoft Office Suite products
Preferred
Federal government experience is desired
Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems)
Benefits
Medical
Dental
Vision
Life
Short and long-term disability insurances
401(k) retirement plan
Company
InfiniSource Consulting Solutions, Inc.
InfiniSource Consulting Solutions (ICS) is a leading provider of Management Consulting, Information Technology, and Professional services to the federal government.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Andrea Graham
President & CEO
Company data provided by crunchbase