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AAA Auto Club Enterprises · 2 months ago

Admin Assistant II

Costa Mesa, CA

Full-time

Onsite

Mid Level

$22.69/hr - $30.22/hr

4+ years exp

AAA Auto Club Enterprises is the largest federation of AAA clubs in the nation, seeking dedicated professionals to provide clerical and administrative support. The Admin Assistant II will perform a variety of secretarial duties, maintain office supplies, and assist with member service transactions as needed.

Insurance

Responsibilities

Depending on the business unit the Administrative Assistant I is assigned to, administrative duties may include preparing reports, spreadsheets and memos for department staff and/or management; composing, typing and proofing correspondence, reports and forms; balancing cash drawers; posting ledgers; resolving overages/shortages; managing Accounts Receivables, etc. May transcribe notes, as well as prepare and distribute minutes from various meetings

Answer telephone inquiries and screen or transfer calls to appropriate party. Take messages as appropriate. May also respond to routine incoming mail inquiries and receive direct visitors

Maintain office filing systems. Update and maintain records which may include databases or other computer records. May process information of a confidential or technical nature

Perform administrative duties to support the department and its staff. Duties may also include issues relating to facilities, employees, Kronos timekeeping, supplies, safety, etc

Monitor the operating condition of all office equipment. May also be responsible for monitoring inventory of office supplies and equipment. Place supply orders as necessary

Assist in performing bookkeeping duties, including tracking of payments and invoicing

May facilitate communication between office staff, field representatives, vendors, or members/customers. If the Administrative Assistant I is assigned to a member facing business unit, duties may include member service functions such as reception, call handling, etc