Rosalind Franklin University of Medicine and Science · 3 months ago
Coordinator, Institute/Research Center (Administrative Support)
North Chicago, IL, US
Full-time
Onsite
Mid Level
$55K/yr - $57K/yr
3+ years expRosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through interprofessional education and research. The Coordinator for the Institute/Research Center will provide administrative leadership and support for research administration activities, ensuring compliance with grant requirements and managing the day-to-day operations of research centers.
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Responsibilities
Perform a wide range of administrative support functions for the Institute Director, Center Director, faculty members, staff, and more generally the RFU research enterprise
Completes and pre-approves all proposal components in Grant submission software (InfoEd or in other Sponsor’s package forms), and obtains all essential approvals for routing sheets in preparation of Grant Submission
Manages pre-award administration of grants and/or contracts, and manages effort commitments of key project personnel
Schedule, prepare, and compile materials for meetings/conferences/seminars
Arrange travel arrangements for the Director and personnel
Coordinate with Human Resources and Student Financial Services for summer research
Oversees the center’s entire sponsored project portfolio and operating budgets for the Centers
Monitors Center Project Account Balances ensuring that expenditures are done in according with Sponsors’ rules
Reviews award budget status, identifies issues and monitors/suggests changes and needs to PIs
Provides OSR/PI with financial data needed for interim and final financial and technical progress reports
Facilitates account close out activities, coordinating with OSR as needed
Manages post-award administration of research grants and/or contracts from inception to closing of accounts
All other duties as assigned by the Director, Research Administration (EVP office) and/or Institute/Center Director
Identify documents needed for grant submissions based on instructions and then create a timeline/task list for the grant submission to support an on-time submission
Work with multiple PIs to ensure they will submit documents in a timely manner to facilitate a grant submission that meet OSR’s timing requirements (i.e., track deadlines for different investigators and send reminders when necessary to ensure the grant is submitted on time)
Assist with drafting grant budget (e.g., obtain salaries, supply costs…) and routing sheets
Serve as a liaison with other institutions to obtain required information for subcontracts (e.g., request, budget justification, investigator biosketches, letters of support…), and to reciprocate when RFUMS is the subcontracting institution
Input everything (e.g., budget, research strategy, personnel, forms…) into InfoEd for investigator review prior to sending to OSR for review (both for the initial OSR review and then for the final review prior to OSR submitting the grant)
Assist with JIT submission
Providing monthly reports to PIs for financial management
Set up and manage external accounts with vendors to facilitate research purchasing, complete grant purchases, cost-transfers, PAFs, and other relevant financial paperwork
Help ensure grant expenses are allowable, per the budget justification
Help ensure grant funds are spent, and ensure that the necessary funds are available
Quarterly reports on Investigator research incentive account
Submit initial and revised documentation to Clinicaltrial.gov for clinical trial management
Assist with the completion and submission of grant reporting requirements
Qualification
Required
BA/BS
Microsoft office/Excel/InfoEd
Preferred
Experience in administrative support for medical education
3-7 years Demonstration administrative background
Benefits
Medical, dental, and vision plans
Paid parental leave
Short term and long-term disability plans
Life insurance
Flexible spending accounts
403(b) retirement plan which includes a 8% employer contribution after 2 years of service
3 weeks of vacation/ personal leave
15 sick days
9 paid holidays
Paid winter break
Two floating holidays
Company
Rosalind Franklin University of Medicine and Science
Rosalind Franklin University of Medicine and Science is a school in North Chicago.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$14.96MKey Investors
National Institute of Mental HealthEndeavor HealthNorthShore University HealthSystem
2025-12-18Grant· $1.73M
2024-09-26Grant· $9.8M
2024-01-30Grant· $1.75M
Leadership Team
Aron Sousa
President of Rosalind Franklin University of Medicine and Science
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