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Vinfen · 2 months ago

Assistant Program Director of Operations Administrators

Weymouth, MA

Full-time

Onsite

Entry, Mid Level

$62K/yr - $70K/yr

2+ years exp

Vinfen is a nonprofit, health and human services organization that provides community-based services to individuals with mental health conditions and disabilities. The Assistant Program Director of Operations will assist in managing financial, service utilization, and administrative operations, ensuring compliance with standards and regulations. This role involves preparing budgets, liaising with the finance department, and training staff in financial functions.

AssociationHealth Care

Responsibilities

Prepare and/or monitor program budgets, forecasts and amendments with direction from the DOS, Sr. Program Directors, and Program Directors

Liaison with Vinfen’s Finance Department regarding accounting, billing and payroll issues

Analyze financial reports and initiate accounting corrections

Manage and reconcile program fees and rent collection for persons served

Review and reconcile petty cash, as directed

Monitor and reconcile Representative Payee and Client Expense Accounts

Train program management and other staff in administrative and financial functions and responsibilities

Develop and distribute key indicator expense and utilization management reports under the direction of the Director of Service or Sr. Program Director

Manage all billing processes, including EIM and Food Stamps, to ensure accuracy and timeliness

Participate in various internal and external meetings regarding business operations with Vinfen and funding sources

Design and implement systems to facilitate administrative efficiency and effectiveness for work group

Remain up-to-date on financial issues and processes as related to Vinfen and funding sources

Provide direction to all administrative support staff for work group as directed by DOS

Perform other related duties, as required

Qualification

Fiscal managementOperations managementFinancial management practicesOrganizational skillsAnalytical skillsRecord-keepingTraining skillsPC applications knowledgeCultural sensitivityPriority managementCommunication skillsNegotiation skillsLeadershipConfidentiality

Required

Two to three years' experience in progressively responsible fiscal management

A high school diploma or equivalent is required

Driving is a requirement for this position using either a Vinfen van or personal vehicle

If using a personal vehicle, you must possess and maintain adequate insurance as well as maintain a safe driving record which is subject to annual checks

A valid driver's license must be presented at the time of employment

Incumbents must be at least 21 years of age

Must have maintained a valid US driver's license for at least six months

Must be able to pass a driver's screening background check

Ability to stand, walk, bend, kneel, stoop, crouch, crawl, climb as this is a very physically active position

Must be able to lift at least 25 pounds using proper lifting techniques or the use of a two-person lift

Ability to operate a computer and other office equipment such as a calculator, copier, and printer

Ability to sit, reach, climb stairs, and maneuver through narrow spaces or hallways

Ability to assist PS with tasks of daily living

Ability to remain in a stationary position 50% of the time as needed

Ability to bend, reach, file, sit, stand, and move around the facility

Ability to speak, hear, and communicate with PS, staff, and external representatives

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus