Ferris State University College of Business · 3 months ago
Secretary Level 2 - College of Arts, Sciences and Education
Big Rapids, MI
Full-time
Onsite
Entry, Mid Level
$18.09/hr - $18.09/hr
2+ years expFerris State University College of Business is seeking a Secretary Level 2 to support the delivery of academic functions within the College of Arts, Sciences and Education, specifically in the Social Work Department. The role involves various clerical responsibilities including answering inquiries, assisting students, coordinating departmental functions, and maintaining records.
Higher Education
Responsibilities
Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures
Assist students with registration, drops, and adds
Coordinate special college/departmental functions such as recruitment activities, graduation, meetings, conference, workshops, seminars, athletic and fundraising events by scheduling facilities, preparing agendas, and arranging for services and equipment
Establish and maintain filing and record keeping systems
Independently answer routine correspondence. Draft non-routine correspondence for review and approval of supervisor
Input, retrieve, download and output information utilizing a computer to access various software programs and systems
Interview, hire, train and direct student employees
Cultivate an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically
Train and direct lower-level non-bargaining unit clerical employees
Perform bookkeeping, record keeping, calculations for employee assignments, faculty load report, departmental budget expenditures, encumbrances, balances and reconciliations, and deposits
Plan expenses and monitor travel budget for staff, faculty and teams
Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management
Perform any/all duties as defined in the Secretary, level one position description
Coordinate activities with other departments
Research information as background for incoming and outgoing communications
Train clerical bargaining unit members in the characteristic duties
Perform duties related to auditing student scholastic records, checking graduation applications, determining honor status
Verify scheduling of course offerings, classrooms, and laboratories
Support, promote, and develop university student enrollment and retention initiatives
Any other duties assigned within the position classification area
Attend meetings and conferences in absence of the supervisor
Provide back-up assistance for other clerical positions and perform routine office support duties
Carry out supervisory responsibilities in accordance with University policies and applicable laws
Maintain the confidentiality of designated information
Reports to immediate supervisor
Train and direct non-bargaining unit clerical employees
Qualification
Required
Satisfactory completion of two years college or equivalent such as military technical training or business/technical schooling
Two years full-time secretarial work experience to include bookkeeping, supervisory responsibility, and public contact
Two years of college education (48 credits)
Higher education work experience
Prior experience with Concur (travel software), Banner self-service and Banner INB
The requirements listed above are representative of the knowledge, skill, and/or ability required
Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of work experience equals one year of education
Cover Letter
Resume
Unofficial Transcript 1
Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of any completed college coursework or attained a degree if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript
Transcript must include: Institution name, applicant name, date degree attained, degree awarded
Benefits
Comprehensive benefit package (health care, vacation, etc.).
Company
Ferris State University College of Business
The College of Business provides career-oriented programs, responsive to the changing needs of the business world.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase